107 administrative specialist jobs found

Description The Center for Advanced Surgical and Interventional Technology (CASIT) is seeking to hire a full time Administrative Specialist. You would report to the Operations Manager with additional routine direct support to the CASIT Executive Director, the UCLA CASIT AEI Director, and the CASIT Managing Director, and would provide critical administrative support to the CASIT leadership team. Major responsibilities include: * Acting as the front face of CASIT for the larger CASIT community and clientele * Maintenance of the published CASIT calendar and those of select CASIT leadership. * Coordination, scheduling and management of CASIT meetings, courses, and events * Corresponding with internal and external clients and suppliers * Composition and transcription at an executive level * Coordinating and managing domestic and international travel * Establishing and maintaining administrative, academic and research records related to the management of CASIT. * Research,...

Description The Department of Medicine is looking for a motivated Administrative Specialist to assist in the clinical and research operations of CORE Kidney Center under the direction of Dr. Anjay Rastogi. In this role, you will responsible for patient recruitment due to the increase in the volume of clinical research trials, you will also coordinate all visits for clinical research trials, and support the Director and Manager in all aspects of clinical research trials administrative coordination. Target hourly rate: $22.03-$43.68 Qualifications Required: * Previous Experience in Nephrology * Ability to maintain office systems and records. * Demonstrated ability to establish cooperative working relationships. Ability to function effectively as a member of a team. * Be punctual with consistent attendance record * Strong interpersonal communication skills to effectively and diplomatically interact with others. * Strong written communication skills to compose...

Description The Department of Medicine is looking for a motivated Administrative Specialist to provide administrative support to the Division Leadership and Patron Circle Practice in the Division of Digestive Diseases. In this role, you will answer and screen a very high volume of calls, place out-going calls as requested, and manage calendars for physician leadership. You will also be responsible for coordinating and facilitating patient care, completing any special projects as assigned and setting workload priorities that accurately reflect job responsibilities. Finally, you will provide comprehensive administrative support by using overall knowledge of organizational objectives to set priorities, and monitoring workflow to meet deadlines and obligations. Target hourly rate: $22.03-$43.68 Qualifications Required: •Demonstrate knowledge of UCLA medical center and campus- as it relates to physician offices and patient care, appointment making system, admission...

Description The Administrative Specialist will perform the duties of a faculty assistant for specific assigned department members. You will perform as faculty assistant and backup to the chair’s office. You will also independently set priorities and complete ongoing assignments and projects following prescribed University and Departmental guidelines. Your work is directly assigned by the manager, leadership and assigned faculty, as well as the Chair. Pay Range: $22.03 - $43.68 Hourly Qualifications REQUIRED: Basic knowledge and skill in accounting sufficient to complete basic University forms such as travel vouchers and requests for reimbursement. Knowledge of University reimbursement policies. Ability to manage short-term and long-term projects and committees. Ability to read and interpret documents to include University policies and procedures and Departmental manuals, memos, policies, and procedures. Typing/word-processing skills to prepare forms,...

Description Reporting to the Director of UCLA DOM Operations for the northwest practices and the Manager of the assigned practice, the administrative specialist will oversee the patient care support functions of the assigned practice. Responsible for coordination of clinical services, assisting with personnel, policy and procedure recommendations for a complex practice under the Department of Medicine, including various sub-specialties and other Departments . Serve as liaison for the Department of Radiology and other Departments working within the assigned practice . Responsibility will include overseeing patient flow throughout the clinic, strong understanding of various healthcare plans including manage care organizations and overseeing cash collections for patient copayments. Salary Range: $22.03-$43.68/hourly Qualifications Required: * Skill in analyzing information, problems, situations and procedures to define objectives, identify patterns and formulate...

Description The Department of Medicine is looking for a motivated and detail-oriented Administrative Specialist to perform clerical tasks such as emailing, photocopying, answering phones/phone calls, emailing for the general office and research studies. In this role you will assist the Principal Investigator and or Physician with office tasks that include scheduling appointments in addition to conducting patient outreach, education and fundraising. Target hourly rate: $22.03-$43.68 Qualifications Required: * Previous Experience in Nephrology * Ability to maintain office systems and records. * Demonstrated ability to establish cooperative working relationships. Ability to function effectively as a member of a team. * Punctual with consistent attendance record * Strong interpersonal communication skills to effectively and diplomatically interact with others. * Strong written communication skills to compose correspondence. * Ability to handle confidential...

Description The Department of Medicine is looking for a motivated Administrative Specialist to provide comprehensive administrative support to the Division of Digestive Diseases. In the role, you will manage a multitude of calendars, coordinate meetings, assist with travel and reimbursements for various Division Faculty in addition to processing day to administrative duties in a busy office setting. You will also complete various special administrative projects as assigned. The ideal candidate should set workload priorities that accurately reflect job responsibilities, use overall knowledge of organizational objectives to guide day to day prioritization, and monitor workflow in order to meet emerging deadlines and obligations. As a component of this role, you will also be responsible for overseeing for the Division’s overall purchasing needs. Target Hourly Salary: $22.03 - $43.68 Qualifications Required: • Demonstrate knowledge of UCLA medical center and campus- as it...

Description The Center for Medical Psychology Neuropsychology is seeking to hire a full time Administrative Specialist to provide support to the administrative project manager and faculty. You would focus on supporting the financial, personnel, and administrative needs of the Division to include: 35% General Administration * Manage the day-to-day operations of the Division’s research programs and administration, including work assignments. * Assist Chief Psychologist in creating research databases and assist to manage databases as required. * Manage multiple and competing priorities/deadlines. * Assume responsibility for special projects coordination as needed and assigned by Chief Psychologist. * Attend weekly administrative meetings. * Discuss/share administrative information, ideas and strategies with Semel Administration and other administrative personnel, when relevant. * Work with Semel Administration and Center’s other administrative personnel to develop...

Qualifications The Department of Medicine is looking for a motivated and detail-oriented Administrative Specialist to perform clerical tasks such as emailing, photocopying, answering phones/phone calls, emailing for the general office and research studies. In this role you will assist the Principal Investigator and or Physician with office tasks that include scheduling appointments in addition to conducting patient outreach, education and fundraising. Target hourly rate: $22.03-$43.68

Qualifications The Administrative Specialist will perform the duties of a faculty assistant for specific assigned department members. You will perform as faculty assistant and backup to the chair’s office. You will also independently set priorities and complete ongoing assignments and projects following prescribed University and Departmental guidelines. Your work is directly assigned by the manager, leadership and assigned faculty, as well as the Chair. Pay Range: $22.03 - $43.68 Hourly

Qualifications We are seeking an Administrative Specialist to provide administrative support to the Unit/Division Administrator and assist with dossier preparation for all academic actions for the assigned division/unit group. Responsibilities will include: • Review of academic dossier documents to meet Dean’s and campus requirements. • Assist in the management of the interactive online Dossier Application and OPUS actions. • Assist with preparing divisional reports: download, print and organize ledgers for meetings. • Assist with faculty reimbursements and purchasing of supplies. • Responsible for special projects as assigned by supervisor. Salary range: $22.03-$43.68 Hourly

Qualifications As part of the Ambulatory Schedule Team, the Admin Specialist works as part of the group tasked with the centralization of clinic schedules and template changes/edits for UCLA Health providers. The incumbent field requests from operations managers and directors, ensures compliance to established department policies and procedures, obtains necessary approval(s), and makes changes to CareConnect schedules/templates. The incumbent may assist in building CareConnect templates for all new clinical faculty, ensuring that templates align with contractual obligations and established department policies. In this capacity, the incumbent interacts closely with the executive chair, operations managers and directors, clinical chiefs, and faculty members. Salary range: $22.03-$43.68 Hourly

Description Under the general supervision of theAssistant to Chief, Division Manager and Physicians, you will provide academic, and generaladministrative support for several physicians and divisions. Majorfunctions include, but are not limited to: data entry, scheduling special events,updating website, answering heavy telephone lines, acting as a resource personto callers from within and outside of UCLA, assist with Excel spreadsheets,PowerPoint slides, etc. You will also compose heavy typing of correspondence, assist tomaintain physician’s calendar, maintain administrative files, processing ofLVO's/PAC and travel reimbursements; organize and support special events. You will assist supervisor and manager with miscellaneous administrative functions. Salary range: $22.03-$43.68 Hourly Qualifications * Advancedskill with PC system and programs such as Excel, MS Word, Outlook, InternetExplorer and Site Maker. * Ability toestablish and maintain cooperative working...

Description This position will create and maintain Center websites and as well as other web-based tools and resources for the Center and partners. You will also assist the Center Director, maintain schedule, coordinate meetings, support research, and make travel arrangements. You will coordinate working group meetings and function as a research assistant on Center projects and assist with developing the Media and Medicine for Communities program within the Center for Health Services and Society. You will be supervised by Center Director and Administrator. Salary range: $22.03-$43.68 Hourly Qualifications * Bachelor’s Degree (Preferred) * Excellent Computer skills (Word processing, Excel, Adobe, Photoshop, MAC & PC literate) * Excellent eye for visual composition and design * Excellent Organizational skills. * Excellent problem-solving skills. * Excellent communication skills (verbal and written) * Ability to prioritize assignments to complete work in a timely and...

Qualifications Provide administrative support to Judith Currier MD and the AIDS Clinical Trials Group in her role as local ACTG Principal Investigator and National Chair of ACTG. This position requires an individual who is comfortable working across range of activities from calendar management and coordination to travel arrangements to assistance with projects related to the work of a PI of a large international network of sites conducting therapeutic research in HIV. Coordinate and schedule Dr. Currier’s meetings and appointments and travel arrangements Work as central coordinator of manuscripts and presentations in development, maintain version control and coordinate editing process, assure final signature of all authors and other activities related to journal publication. Duties include preparation of manuscripts, grant proposals, and other correspondence. Create graphs, tables, spreadsheets and slide presentations. Strong understanding and fluency in HIV related research,...

Qualifications In this role, you will function as and provide administrative support to the Division Chief, faculty members of Department of Urology and OB/GYN in the Center for Women's Pelvic Health. Provide cross-coverage for Urology and OBGYN Department Chairs, when needed. You will receive and screen all telephone calls, responding independently when possible, referring calls to other resources when appropriate. You will review and screen incoming correspondence, preparing responses independently when possible. You will also manage Division and faculty calendars with complete authority for determining scheduling priorities and schedule meetings, as needed. Salary range: $22.03-$43.68 Hourly

Description Reporting to the Director of UCLA Department of Medicine Operations for the northwest practices and the Manager of the assigned practice, as an administrative specialist, you will oversee the patient care support functions of the assigned practice. You will be responsible for coordination of clinical services, assisting with personnel, policy and procedure recommendations for a complex practice under the Department of Medicine, including various sub-specialties and other Departments. You will serve as liaison for the Department of Radiology and other Departments working within the assigned practice. Responsibilities will include overseeing patient flow throughout the clinic, strong understanding of various healthcare plans including managed care organizations and overseeing cash collections for patient copayments. Salary Range: $22.03-$43.68/Hourly Qualifications Required: * Skill in analyzing information, problems, situations and procedures to define...

Responsible for accurately scheduling, obtaining/verifying patient information, appropriate documentation, and serving as the communication link between the patient, the provider and the other clinic departments or agencies involved in the patient's care. POSITION QUALIFICATIONS Education and Experience: Prefer High School Diploma or equivalent.  Prefer completion of Health Care Administrative Specialist or similar program or comparable experience in a health care facility.   Successful completion of data entry and general clerical standards as administered by Cuyuna Regional Medical Center Human Resources Staff. License/Certificates: N/A Special Skills and Aptitudes: Effective Interpersonal relationships skills including good listening and communication skills. Ability to handle confidential information discreetly and appropriately. Ability to adapt resources to meet the needs of the situation. Exercise good judgment, flexibility, creativity and insight to problem solving. Adjust...

Description In his role you will manageall operations of Contract and Grants including: independently develop,coordinate, and submit all agency-related documents for new, competitiverenewal and continuation grant proposals for Principal Investigators, includingadvanced budget development and projections. You will also oversee the financial planning for the Clinical Research Center (CRC). This position will manage the analyst responsible for the generation of budgets and scope of work for clinical contracts/projects and coordinate budget oversight of clinical projects in coordination with the Clinical Research Administrator. Responsibilities include: * Interface with OCGA and department post-award fund management personnelto resolve grant issues. * Review awardedsnapshots and interpret terms and conditions. Serve as advisor to faculty on agency policies and guidelines. * Interpret terms and conditions on extramuralaward snapshots. * Advise faculty onpolicy...

Description Under the direct supervision of the NurseManager and Administrative Specialist, the AA III Insurance Coordinatorfacilitates all aspects of the insurance approval process for stem cell donorsand stem cell and CAR-T recipients. This includes, but is not limited to,initiation of patient transplant referral, review of benefit verification,coordination of recipient prescreening and documentation of relevantinformation in the transplant database and CareConnect. Salary range: $26.99-$38.66 Hourly Qualifications Required: * Previous experience placing referrals, obtaining authorizations for the hematology oncology population required. * Previous experience working with all insurers, including Medicare, MediCal, PPO's, IPA's, HMO's * Skill in setting priorities which accurately reflect the relative importance of job responsibilities * Ability to establish and maintain and productive working relationships with Faculty, Staff, Administration and patients from...