73 administrative specialist jobs found

Description As an Administrative Specialist, you provide administrative support to Chief of Anatomic Pathology, Chief of Clinical Pathology, Medical Directors, Faculty, Pathologists, Residents and Fellows in the Department of Pathology and Laboratory Medicine. Primary duties include: • Screen and triage phone inquiries. • Coordinate anatomic and clinical service/call schedules and meeting logistics. • Coordinate meetings and events, including reserving rooms, ordering catering, notifying attendees, creating agendas or itineraries, and sending out informational materials. • Arrange travel and accommodations; process reimbursement of travel & expenses. • Prepare/Draft correspondence including letters, memos, manuscripts, research documentation, grant applications, email correspondence, and other documents. • Manage the Pathology Grand Rounds program, including coordinating schedule of visitors, communicating schedule with the department, coordinating with DGIT as...

Description The Department of Medicine is seeking an Administrative Specialist for the Community Practice Regional Leads team. In this role, you will offer executive-level support to the five Regional Leads. Primary responsibilities include drafting correspondence, overseeing intricate calendars, arranging meetings, facilitating physician recruitment, coordinating interviews, and managing travel logistics. You will utilize systems like Bruin Buy and Travel Express, as well as preparing various accounting forms for the Regional Practice Leads office. Additionally, you will be accountable for maintaining meeting minutes, reviewing and refining content for distribution, and generating and analyzing reports using the University's financial systems and internal databases. Target hourly rate: $22.03-$43.68 Qualifications Required: * Working knowledge of the departmental ambulatory regions. * Working knowledge/experience in providing executive-level support. * Working...

Description Under the supervision of the Clinic Manager for the Dermatology practices, acts as the Team Leader for assigned area. The Administrative specialist acts as the day to day supervisor of the Dermatology practice in the Clinic Managers absence. Coordinate the activities of all staff supporting the area and interact with faculty and residents to maximize patient care, resident education, and patient satisfaction. In addition, perform the full range of administrative and patient care support functions to include assisting in coordinating patient flow through the clinic, from registration to discharge, inbasket message management, medication Prior authorizations. Work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Assist with training front desk staff on encounter registration, authorizations and co-payment collection. Continually work with the billing managers to ensure an efficient...

Description The Department of Medicine is looking for a motivated Administrative Specialist to assist in the clinical and research operations of CORE Kidney Center under the direction of Dr. Anjay Rastogi. In this role, you will responsible for patient recruitment due to the increase in the volume of clinical research trials, you will also coordinate all visits for clinical research trials, and support the Director and Manager in all aspects of clinical research trials administrative coordination. Target hourly rate: $22.03-$43.68 Qualifications Required: * Previous Experience in Nephrology * Ability to maintain office systems and records. * Demonstrated ability to establish cooperative working relationships. Ability to function effectively as a member of a team. * Be punctual with consistent attendance record * Strong interpersonal communication skills to effectively and diplomatically interact with others. * Strong written communication skills to compose...

Description The Department of Medicine is looking for a motivated and detail-oriented Administrative Specialist to perform clerical tasks such as emailing, photocopying, answering phones/phone calls, emailing for the general office and research studies. In this role you will assist the Principal Investigator and or Physician with office tasks that include scheduling appointments in addition to conducting patient outreach, education and fundraising. Target hourly rate: $22.03-$43.68 Qualifications Required: * Previous Experience in Nephrology * Ability to maintain office systems and records. * Demonstrated ability to establish cooperative working relationships. Ability to function effectively as a member of a team. * Punctual with consistent attendance record * Strong interpersonal communication skills to effectively and diplomatically interact with others. * Strong written communication skills to compose correspondence. * Ability to handle...

This position will be onsite three days a week, including Mondays and Fridays. The schedule of this position will be 9 AM - 5:30 PM, Monday-Friday. Administrative Specialist II provides a variety of administrative functions to the Office of General Counsel, specifically to the Intellectual Property Practice Area. Interfaces regularly with management, physicians, investigators, internal and external clients, and outside legal counsel which require considerable tact and diplomacy. Position reports to the Office of General Counsel’s Program Manager and supports four to six Intellectual Property Practice Area team members at any time. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and...

Description In this role, you will function as and provide administrative support to the Division Chief, faculty members of Department of Urology and OB/GYN in the Center for Women's Pelvic Health. Provide cross-coverage for Urology and OBGYN Department Chairs, when needed. You will receive and screen all telephone calls, responding independently when possible, referring calls to other resources when appropriate. You will review and screen incoming correspondence, preparing responses independently when possible. You will also manage Division and faculty calendars with complete authority for determining scheduling priorities and schedule meetings, as needed. Salary range: $22.03-$43.68 Hourly Qualifications * Demonstrated ability to utilize and program complex queries utilizing query database tools and reporting tools * Oral and written communication skills to obtain and convey information in a clear and concise manner to individuals at various levels within and outside...

Dana-Farber Cancer Institute’s (DFCI) Human Resources Department works to deliver valued programs and services that attract, engage, develop, reward, and retain high-performing individuals, and to create an environment in which everyone can thrive. The Human Resources Department comprises teams in HR Strategic Initiatives; Inclusion, Diversity, & Equity (IDE); People Operations; and Talent Management & HR Services—each led by vice president. Reporting to the Managing Director of the HR Administration team ,the HR Administrative Support Specialist will have a dotted line reporting relationship to the VP of Talent Management and HR Services providing a variety of administrative functions in support of the vice president and their teams. The HR Administrative Support Specialist will play an impactful role as part of the small, cohesive HR Administration team, collaborating with colleagues to provide shared administrative services and ensure seamless operational workflow across...

Dana-Farber Cancer Institute’s (DFCI) Human Resources Department works to deliver valued programs and services that attract, engage, develop, reward, and retain high-performing individuals, and to create an environment in which everyone can thrive. The Human Resources Department comprises teams in HR Strategic Initiatives; Inclusion, Diversity, & Equity (IDE); People Operations; and Talent Management & HR Services—each led by vice president. Reporting to the Managing Director of the HR Administration team ,the HR Administrative Support Specialist will have a dotted line reporting relationship to the VP of People Operations, providing a variety of administrative functions in support of the vice president and their teams. The HR Administrative Support Specialist will play an impactful role as part of the small, cohesive HR Administration team, collaborating with colleagues to provide shared administrative services and ensure seamless operational workflow across the...

The Pediatric Oncology department is a joint hematology/oncology program between Dana-Farber and Boston Children's Hospital. The mission of the Dana-Farber/Boston Children's Cancer and Blood Disorders Center is to provide the best care available for children with cancer and blood disorders. Through a diverse network of the finest physicians in virtually every pediatric specialty, access to other highly experienced health care professionals, the most innovative treatments available, and a wide range of family-centered services, the Pediatric Oncology department has established a long legacy of excellent patient care and cutting edge research. This position provides a variety of administrative functions to staff, faculty member/s or department/s. Uses various office software to produce reports, spreadsheets, presentations or other documents as needed. Requires knowledge of Institute policies and practices and may be required to interface with senior management, cross-organizations,...

Description The Academic Administrative Specialist will support the physicians in the Doheny Eye Center, UCLA Health and will be responsible for the following functions: Understand the academic mission and assist with academic administrative duties (e.g. Provide professional and administrative support services to faculty member(s), fellows and residents.)   Maintain Academic Calendar and monitor deadlines for courses, manuscripts, grants, and other applications. Maintain physicians, fellows and residents academic calendars and monitor for conflicts with clinic.  Provide administrative support in planning of meetings and workshops.  Maintain curriculum vitae’s and assist the Department of Ophthalmology Academic Personnel Office with academic promotion files for Doheny Eye Center faculty.  Make travel arrangements for faculty and fellows, prepare and submit travel reimbursements.  Qualifications REQUIRED: Minimum 3 years of administrative experience Demonstrated skill in...

Description The David Geffen School of Medicine, Department of Urology is seeking a full time Administrative Specialist to provide administrative support for the Gender Health Program and complete the following duties: * Be the point of contact for the Program and provide resources and information to clients, providers and community partners. * Be responsible for interviewing clients, collecting personal, and health related data that will be utilized to determine eligibility and for disseminating basic information about the program. * Work on a daily enrollment operations and ensure expeditious client enrollment to meet the project's data collection needs; prepare enrollment summary reports. * Other duties as assigned. Pay Range: $22.03 - $43.68 hourly. Qualifications Required: * Experience analyzing data. Including drafting reports. * Ability to perform tasks accurately and in a timely manner working independently under the program guidelines and under frequent...

Description The Academic Administrative Specialist will support the physicians in the Doheny Eye Center UCLA and will be responsible for the following functions: Understand the academic mission and assist with academic administrative duties (e.g. Provide professional and administrative support services to faculty member(s), fellows and residents.)   Maintain Academic Calendar and monitor deadlines for courses, manuscripts, grants, and other applications. Maintain physicians, fellows and residents’ academic calendars and monitor for conflicts with clinic.  Provide administrative support in planning of meetings and workshops.  Maintain curriculum vitae’s and assist the Department of Ophthalmology Academic Personnel Office with academic promotion files for Doheny Eye Center faculty.  Make travel arrangements for faculty and fellows, prepare and submit travel reimbursements.  Qualifications Required Minimum 3 years of administrative experience Demonstrated skill in...

Reporting to the Vice President, Dana-Farber Harvard Cancer Center (DFHCC) Administration, the Director, DF/HCC Operations is a member of a highly collaborative, faculty-oriented executive team that is responsible for supporting, promoting, facilitating and integrating the activities of DF/HCC, the largest Comprehensive Cancer Center in the country. As the first and most well-developed consortium with seven member institutions, this position interfaces with faculty as well as representatives from seven institutions, with the overall goal of adding value and addressing the challenges inherent in a multi-institution entity. As a member of the executive team, the Director is responsible for helping DF/HCC assure adherence to NCI guidelines for Comprehensive Cancer Center and identifying ways for DF/HCC to remain in the forefront of peer institutions around the country. The primary responsibility of the Director is to provide senior-level strategic and administrative support and...

Description The Administrative Float Pool is our in-house temporary staffing service that supports the needs of our extensive system of award-winning hospitals, clinical practices, the David Geffen School of Medicine, and more. This unique opportunity will allow you to gain exposure and experience in a top tier healthcare organization. In this role, you will be able to develop and advance your skills, network with faculty and staff while providing temporary staffing services to a wide variety of departments. Administrative Float Pool employees have the opportunity to advance into career positions within UCLA Health. Administrative duties of this position will range from front office assistance to providing executive-level support to office managers and department directors. Our Administrative Float Pool services various departments and provides temporary staffing to roles such as: * Administrative Assistants * Administrative Specialists * Clinical Research Coordinators...

POSITION SUMMARY: The purpose of this position is to register all patients needing services and handles all first call resolution for the departments assigned. The role is responsible for obtaining accurate and complete demographic, financial, and medical information. The employee will transfer calls as appropriate, and/or make appointments as necessary. For procedures, the employee may pre-register the patient, verifying insurance, etc. In addition, the employee may assist with making referrals. The person performing this role anticipates and acts on the needs of our customers to enhance the patient experience. DUTIES: Engages patients throughout the registration process to create a welcoming and positive patient experience. Consistently displays good customer service behaviors to all patients and visitor to promote positive patient experiences. Assists patients to their destination as needed and manage patient visitor flow according to hospital policy and safety guidelines....

POSITION SUMMARY: The purpose of this position is to register all patients needing services and handles all first call resolution for the departments assigned. The role is responsible for obtaining accurate and complete demographic, financial, and medical information. The employee will transfer calls as appropriate, and/or make appointments as necessary. For procedures, the employee may pre-register the patient, verifying insurance, etc. In addition, the employee may assist with making referrals. The person performing this role anticipates and acts on the needs of our customers to enhance the patient experience. Responsible for scheduling complex, and specialized procedures across multiple EMR modules/platforms (i.e., Surgery, Interventional Radiology, Recurring Services, etc.) and coordinating multiple resources for patient services. Will also perform duties for prior authorization, referrals (incoming/outgoing), good faith estimates, and/or payment collections. Fully competent at...

POSITION SUMMARY: The purpose of this position is to register all patients needing services and handles all first call resolution for the departments assigned. The role is responsible for obtaining accurate and complete demographic, financial, and medical information. The employee will transfer calls as appropriate, and/or make appointments as necessary. For procedures, the employee may pre-register the patient, verifying insurance, etc. In addition, the employee may assist with making referrals. The person performing this role anticipates and acts on the needs of our customers to enhance the patient experience. Responsible for pre-registering and scheduling patient encounters for provider services and utilizing excellent customer services standards. ESSENTIAL FUNCTIONS: 1 - Engages patients throughout the registration process to create a welcoming and positive patient experience. Consistently displays good customer service behaviors to all patients and visitor to promote positive...

POSITION SUMMARY: The purpose of this position is to register all patients needing services and handles all first call resolution for the departments assigned. The role is responsible for obtaining accurate and complete demographic, financial, and medical information. The employee will transfer calls as appropriate, and/or make appointments as necessary. For procedures, the employee may pre-register the patient, verifying insurance, etc. In addition, the employee may assist with making referrals. The person performing this role anticipates and acts on the needs of our customers to enhance the patient experience. Responsible for pre-registering and scheduling moderately complex procedures and coordinating multiple resources for patient services. May also perform duties for prior authorization, referrals (incoming/outgoing), good faith estimates, and/or payment collections. ESSENTIAL FUNCTIONS: 1 - Engages patients throughout the registration process to create a welcoming and...

POSITION SUMMARY: The purpose of this position is to register all patients needing services and handles all first call resolution for the departments assigned. The role is responsible for obtaining accurate and complete demographic, financial, and medical information. The employee will transfer calls as appropriate, and/or make appointments as necessary. For procedures, the employee may pre-register the patient, verifying insurance, etc. In addition, the employee may assist with making referrals. The person performing this role anticipates and acts on the needs of our customers to enhance the patient experience. Responsible for pre-registering and scheduling moderately complex procedures and coordinating multiple resources for patient services. May also perform duties for prior authorization, referrals (incoming/outgoing), good faith estimates, and/or payment collections. ESSENTIAL FUNCTIONS: 1 - Engages patients throughout the registration process to create a welcoming and...