220 administration operations jobs found in Cambridge, MA

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Supplies and incoming materials and equipment are inventoried, received, stored, inspected, and distributed efficiently to serviced areas of the hospital as directed. Job Description: Essential Duties & Responsibilities (including but not limited to):  1.    Monitors and orders supply in efficient quantities to support the operations of serviced areas. Maintains and delivers supplies to serviced supply areas with inventory based on set par levels, JIT levels, and department requests. 2.    Receives incoming supplies and equipment. Notifies the Purchasing Department, Supply Chain Supervisor, and Supply Chain Lead Technician of any discrepancies or damages regarding the incoming materials. 3.    Scans/create requisitions and uploads orders to Purchasing for assigned products and supplies. Scan products and upload data into the computer. Visually...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Reporting to the Executive Director of Public Safety at Beth Israel Deaconess Medical Center, the Director of Public Safety at Mount Auburn Hospital plays a critical leadership role in fostering a safe, welcoming, and secure environment for patients, staff, and visitors. This is an exciting opportunity for a collaborative and strategic leader to shape and advance public safety operations within a highly respected healthcare organization. The Director oversees 24/7 public safety operations, partnering closely with hospital leadership and interdisciplinary stakeholders to assess risks, drive operational excellence, and implement comprehensive safety and security strategies that support the organization’s mission and values. The Director is responsible for leading and developing a high-performing team, managing departmental operations and budgets, and promoting a...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Supplies and incoming materials and equipment are inventoried, received, stored, inspected, and distributed efficiently to serviced areas of the hospital as directed. Job Description: Essential Duties & Responsibilities (including but not limited to):  1.    Monitors and orders supply in efficient quantities to support the operations of serviced areas. Maintains and delivers supplies to serviced supply areas with inventory based on set par levels, JIT levels, and department requests. 2.    Receives incoming supplies and equipment. Notifies the Purchasing Department, Supply Chain Supervisor, and Supply Chain Lead Technician of any discrepancies or damages regarding the incoming materials. 3.    Scans/create requisitions and uploads orders to Purchasing for assigned products and supplies. Scan products and upload data into the computer. Visually...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Monday to Friday 8:00a-4:30p Job Description: In this role, under the direction of the Practice Manager, you will be responsible for ensuring efficient and timely scheduling of procedure-based cases, communicating with surgical offices, specialty clinics and clinical staff on a daily basis, and proactively identifying issues related to equipment and staff coverage for surgical care or procedures. ESSENTIAL DUTIES & RESPONSIBILITIES (including but not limited to): · Coordinate and schedule surgical and procedural cases. · Serve as a liaison between surgical offices, admitting, anesthesia, nursing staff to ensure efficient scheduling and resource utilization. · Verify case details including procedure type, diagnosis codes, required settings and other special needs prior to scheduling. · Ensure proper sequencing and timing of cases to...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. As part of BILH’s Metro Boston Division, the Chief Financial Officer (CFO) for Mount Auburn Hospital is an executive role that reports directly to the SVP/CFO, Finance Operations, of Beth Israel Lahey Health (BILH), who maintains day-to-day financial oversight of the BILH Metro Boston Division as part of their role, and also has a dual reporting line to the President of Mount Auburn Hospital. The Chief Financial Officer is responsible for developing, interpreting, coordinating, and managing the organization's local financial policies, practices, and activities. They oversee the maintenance of records and procedures to adequately protect the organization’s assets. The CFO is a member of the Hospital Senior Leadership Team and participates in strategic planning that aligns with the organization's objectives and financial business plan. The CFO demonstrates full...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: The Scheduling Administrator serves as an important point of contact for information and issues relating to the assignment scheduling for but not limited to faculty, residents, and NP's. Works with the Manager to prepare and monitor quarterly, monthly, weekly and daily schedules for a large volume of clinical staff. Develops and maintains a keen understanding of the scheduling complexities and communicates regularly with manager and clinical leaders about conflicts. Job Description: Essential Responsibilities: Prepare call schedules and other assignment schedules for physician and nursing staff ensuring accuracy and equity of assignments. This requires a thorough understanding of the scheduling application (Qgenda) and the rules surrounding assignments. Maintain schedules, making updates as necessary. Communicate and facilitate the...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Joslin Diabetes Center, Joslin Vision Network (JVN) Program Administrator works in collaboration with the clinical teams to develop, implement, and oversee clinical workflows and ensure excellent patient experience for the Joslin Vision Network Diabetes Eye Care Program. Job Description: Essential Responsibilities: Develop, organize and implement administrative processes and systems to ensure the smooth flow of operations. (essential) Plan and organize program events, including publicity, agenda, invitations, speakers, presentation materials, schedule travel arrangements, and process reimbursements (essential) Serve as the administrative resource and liaison for the program, interacting with all levels of personnel, both internal and external. (essential) Monitor the program budget and accounts. Authorize, monitor and report all expense...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Assures a high-level of patient satisfaction with regard to customer service, quality of food, accuracy of menu, timeliness of tray delivery and pick up, among other services by the department. Performs clerical and computer duties in order to provide high-quality meal service to assigned patients. Job Description: Essential Responsibilities: Answers and processes telephone calls in a polite and courteous manner when dealing with all customers of the Call Center. Explains diet and assists patient with appropriate selections. When needed, assists patients in their rooms with completion of their menus. Encouraging selections from the menu to ensure nutritionally balanced meals. Corrects patients' menus as needed to reflect changes in diet status. In event of manually taking diet orders, checks 24hr report sheet to assess changes in patient status which...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Directs patient access to the practice by answering, screening and processing a high volume of incoming calls and/or emails in a dedicated call center/workgroup. Job Description: Essential Responsibilities:   Answers, screens and processes a high volume of calls in a professional manner. Utilizes and adheres to the phone scripts and guidelines for triaging calls. Asks appropriate questions and uses independent judgment within scope of knowledge and authority to determine the type of appointment, appropriate provider and urgency needed. Utilizes centralized scheduling system and software applications to schedule appointments. Verifies and updates patients' demographic information and transfers to registration for update as needed. Obtains necessary referrals for scheduled visit and documents in system. Document appropriate payer information, including...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Description: Essential Responsibilities: Participates in long-range planning and the development of departmental and ambulatory divisional goals, strategic plans and objectives, as well as personnel, resources, space needs and equipment decisions. Appoints, develops, directly supervises and evaluates practice managers and clinical managers in designated areas Ensures that department activities and records meet the standards of accrediting, regulatory and reimbursement agencies (JCAHO, OSHA, DPH, etc.). Oversees multidisciplinary team building within ambulatory departments/services. Participates in hospital departmental, administrative and medical staff committees, and reports on committee activities. Develops policies and procedures for department/division. Measures success with pertinent and measurable data based on targeted goals, developed...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides secretarial and administrative support for the department. Involves extensive interaction with diverse populations including the public, visitors, patients and families, medical practitioners and medical center staff. Job Description: Essential Responsibilities: Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority. Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation and spelling. Drafts routine correspondence. Compiles and distributes reports and other information as needed. Schedules appointments and meetings and maintains...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Under the direction of the Executive Director of Sponsored Programs Administration (SPA), the Director of Sponsored Programs Contracting (SPC) is responsible for the planning, development, implementation and measurement of sponsored programs contracting activities including fiscal management, human resources, resource allocation and compliance. The Director represents the institution as a signing official for Research Administration business. The position will work with investigators, the General Counsel’s Office, the Clinical Trials Office, the Technology Ventures Office, Institutional Review Board, and other institutional offices to oversee the negotiation of Subcontracts, Clinical Trial Agreements, Data Use Agreements, Billing Agreements, and other atypical agreements. The Director's primary focus will be on developing strategy, enhancing process...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Department of Anesthesia, Critical Care and Pain Medicine provides a full range of leading-edge anesthesia services in all operating rooms, intensive care units, obstetric, and non-surgical procedure areas (including gastrointestinal endoscopy, and electrophysiology) at Beth Israel Deaconess Medical Center, Boston. Our first commitment is to provide compassionate, world-class care to all our patients. We are one of the top academic anesthesia departments in the US in clinical anesthesia and research and, as a Harvard Medical School affiliated hospital, our educational programs are among the best in the country. The department is internationally recognized for both clinical care and research. Our renowned research program produces innovative work that is making major strides in improving patient care in anesthesia, critical care, pain and headache treatment. We...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Directs patient access to the practice by answering, screening and processing a high volume of incoming calls and/or emails in a dedicated call center/workgroup. Job Description: Essential Responsibilities: Answers, screens and processes a high volume of calls in a professional manner. Utilizes and adheres to the phone scripts and guidelines for triaging calls. Asks appropriate questions and uses independent judgment within scope of knowledge and authority to determine the type of appointment, appropriate provider and urgency needed. Utilizes centralized scheduling system and software applications to schedule appointments. Verifies and updates patients' demographic information and transfers to registration for update as needed. Obtains necessary referrals for scheduled visit and documents in system. Document appropriate payer information, including...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Directs patient access to the practice by answering, screening and processing a high volume of incoming calls and/or emails in a dedicated call center/workgroup. Job Description: Essential Responsibilities:   Answers, screens and processes a high volume of calls in a professional manner. Utilizes and adheres to the phone scripts and guidelines for triaging calls. Asks appropriate questions and uses independent judgment within scope of knowledge and authority to determine the type of appointment, appropriate provider and urgency needed. Utilizes centralized scheduling system and software applications to schedule appointments. Verifies and updates patients' demographic information and transfers to registration for update as needed. Obtains necessary referrals for scheduled visit and documents in system. Document appropriate payer information, including...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. This position supports our Urogynecology specialty practice and is scheduled Monday through Friday, with hours of either 8:00 AM–4:30 PM or 8:30 AM–5:00 PM. This is a hybrid opportunity. After completing onboarding and becoming fully established in the role, the successful candidate will be eligible to work remotely up to two days per week, based on department needs, staffing, and operational requirements. This position is responsible for overseeing the day-to-day administrative operations of the practice while remaining actively involved in daily workflows. Responsibilities include supervising administrative staff, coordinating provider schedules, supporting patient access, answering phones, and ensuring efficient office operations. The practice is currently comprised of 3 Attending Physicians, 2 Nurse Practitioners, 2 Registered Nurses, 2 Administrative...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: This position reporting to the Assistant Controller assists Harvard Medical Faculty Physicians (HMFP) in developing accurate and timely monthly financial statements. Ensures all cash collections, accounts payable, deposits, journal entries, financial reports and reconciliations are accurately completed. Job Description: Essential Responsibilities: Assists in the month end close including the production of accurate and timely financial statements on both an accrual and cash basis. Writes journal entries to record net patient service revenue, contract revenue, wages and benefits, and other revenues and expenses incurred by departments on a monthly basis. Responsible for the accuracy of all journal entries, enabling the production of accurate departmental and physician level profit and loss (P/L) statements. Understands and appreciates...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Research Administrator II is responsible for the daily administrative operations of defined research areas including grant and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. This person collaborates with Chiefs and Principal Investigators (PIs) and Research Administration Team leadership to ensure compliance and proper implementation of policies and procedures. Job Description: Primary Responsibilities: Works with information from internal systems, including Workday, grant management software and other systems to monitor purchases, actual, and encumbered expenses as well as salary distributions. Must have an aptitude for numbers including budget management and research federal...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Directs patient access to the practice by answering, screening and processing a high volume of incoming calls and/or emails in a dedicated call center/workgroup. Job Description: Essential Responsibilities: Answers, screens and processes a high volume of calls in a professional manner. Utilizes and adheres to the phone scripts and guidelines for triaging calls. Asks appropriate questions and uses independent judgment within scope of knowledge and authority to determine the type of appointment, appropriate provider and urgency needed. Utilizes centralized scheduling system and software applications to schedule appointments. Verifies and updates patients' demographic information and transfers to registration for update as needed. Obtains necessary referrals for scheduled visit and documents in system. Document appropriate payer information, including...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Patient Service Representative 8am-4:30pm Job Description: Job Summary: Directs patient access to the practice by answering, screening and processing a high volume of incoming calls in a dedicated call center. Essential Responsibilities: Answers, screens and processes a high volume of calls in a professional manner. Utilizes and adheres to the phone scripts and guidelines for triaging calls. Asks appropriate questions and uses independent judgment within scope of knowledge and authority to determine the type of appointment, appropriate provider and urgency needed. Utilizes centralized scheduling system and software applications to schedule appointments. Verifies and updates patients' demographic information and transfers to registration for update as needed. Obtains necessary referrals for scheduled visit and documents in system. Document...