233 administration operations jobs found in Cambridge, MA

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Coordinates and facilitates daily operations and administrative activities that support the Department of Nursing, including inpatient and ambulatory nursing units. Partners with Nursing leadership to provide high quality service to our patients across multispecialty programs. Job Description: Essential Responsibilities including but not limited to: 1. Provides support in the daily management of operations. Assesses systems. Acts as a resource regarding policies and procedures. Handles matters that are complex, sensitive and confidential. Participates in training of unit coordinators. Coordinates the flow of documents, purchase orders, invoices, and check requests for the staff. Monitors accounts and coordinates with accounting. 2. Serves as liaison for the division and supervisors in support departments. Identifies and staff improvement projects....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Department of Surgery is offering an exciting opportunity to work with a team of exceptional providers and leaders in the field of surgical services. While working primarily onsite with Department and Medical Center administrative and clinical leadership, the Administrative Director is responsible for the long-range planning and the development of ambulatory divisional goals, strategic plans and objectives, as well as personnel, resources, space needs and equipment decisions. The incumbent will primarily be supporting the divisions of Cardiac Surgery, Thoracic Surgery, and Interventional Pulmonology. Job Description: Leads operational initiatives in services areas in order to achieve set goals.  Responsible for strategic planning, educational and financial operations of division/department, budget management, improvements in access, overall...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Supplies and incoming materials and equipment are inventoried, received, stored, inspected, and distributed efficiently to serviced areas of the hospital as directed. Job Description: Essential Duties & Responsibilities (including but not limited to):  1.    Monitors and orders supply in efficient quantities to support the operations of serviced areas. Maintains and delivers supplies to serviced supply areas with inventory based on set par levels, JIT levels, and department requests. 2.    Receives incoming supplies and equipment. Notifies the Purchasing Department, Supply Chain Supervisor, and Supply Chain Lead Technician of any discrepancies or damages regarding the incoming materials. 3.    Scans/create requisitions and uploads orders to Purchasing for assigned products and supplies. Scan products and upload data into the computer. Visually...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. As part of BILH’s Metro Boston Division, the Chief Financial Officer (CFO) for Mount Auburn Hospital is an executive role that reports directly to the SVP/CFO, Finance Operations, of Beth Israel Lahey Health (BILH), who maintains day-to-day financial oversight of the BILH Metro Boston Division as part of their role, and also has a dual reporting line to the President of Mount Auburn Hospital. The Chief Financial Officer is responsible for developing, interpreting, coordinating, and managing the organization's local financial policies, practices, and activities. They oversee the maintenance of records and procedures to adequately protect the organization’s assets. The CFO is a member of the Hospital Senior Leadership Team and participates in strategic planning that aligns with the organization's objectives and financial business plan. The CFO demonstrates full...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Oversees and coordinates the administrative functions that support a research program. Job Description: Essential Responsibilities: Serve as the administrative resource and liaison for the program, interacting with all levels of personnel, both internal and external. Develop, organize and implement administrative processes and systems to ensure the smooth flow of operations. Plan and organize program events, including publicity, agenda, invitations, speakers, presentation materials, schedule travel arrangements, and process reimbursements. Monitor the program budget and accounts. Authorize, monitor and report all expense items. Assists with grant submissions, preparation of annual progress reports, and expense accounting for the grant. Required Qualifications: Bachelor's degree required in Life Sciences. 1-3 years related work...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Directs patient access to the practice by answering, screening and processing a high volume of incoming calls and/or emails in a dedicated call center/workgroup. Job Description: Essential Responsibilities: Answers, screens and processes a high volume of calls in a professional manner. Utilizes and adheres to the phone scripts and guidelines for triaging calls. Asks appropriate questions and uses independent judgment within scope of knowledge and authority to determine the type of appointment, appropriate provider and urgency needed. Utilizes centralized scheduling system and software applications to schedule appointments. Verifies and updates patients' demographic information and transfers to registration for update as needed. Obtains necessary referrals for scheduled visit and documents in system. Document appropriate payer information, including...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Serves as a primary point of contact for patients and visitors in an outpatient unit and provides excellent customer service through clear communication. Reports to the manager with input from assigned physicians, nurses and other health care providers. Job Description: Essential Responsibilities: Communicates with and assists patients, other employees and the general public in a courteous, helpful manner by phone and in person. Provides accurate information, directions and/or guidance and follows up promptly to ensure that needs have been met. Takes complete and accurate information from patients/callers, prioritizing and facilitating communication of information to providers. Prepares schedules, medical records and other documents in accordance with quality standards. Maintains patient confidentiality at all times, whether by...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Material Handler II, per diem position. Preferred availability Monday - Friday 7am-3:30pm. Job Description: Job Summary: Inventories, delivers, and replenishes medical/surgical supplies to various clinical areas throughout the medical center. Acts as the front line liaison to the clinical departments and handle all supply related tasks for the area including assessing supply needs on over 300 line items, inventorying supplies regularly and providing replenishment of supplies. Essential Responsibilities: Uses a handheld inventory module to assess supply needs on approximately 300 items in up to 8 different clinical areas. Becomes familiar with each supply item including nomenclature, unit of measure, and product family and is able to communicate effectively with clinical staff. Replenishes all supply items daily and provides feedback on any stock...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Assistant III position will support the GYN Oncology Department at Beth Israel Deaconess Medical Center in the Longwood area of Boston, MA. This is an on-site role, working Monday through Friday, first shift. Following three months of successful onboarding, the incumbent may work a hybrid schedule. The Administrative Assistant III provides high-level administrative, scheduling, and patient-support services for the Division of Gynecologic Oncology. This role supports providers, nurses, and patients within a complex specialty and requires exceptional customer service, strong communication skills, and the ability to work both independently and collaboratively. Job Description: Provides administrative support to physicians in their clinical, academic, research and leadership roles.   Essential Responsibilities: Answers and screens...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Assistant III position will support the GYN Oncology Department at Beth Israel Deaconess Medical Center in the Longwood area of Boston, MA. This is an on-site role, working Monday through Friday, first shift. Following three months of successful onboarding, the incumbent may work a hybrid schedule. The Administrative Assistant III provides high-level administrative, scheduling, and patient-support services for the Division of Gynecologic Oncology. This role supports providers, nurses, and patients within a complex specialty and requires exceptional customer service, strong communication skills, and the ability to work both independently and collaboratively. Responsibilities include appointment coordination, referral management, surgical scheduling support, insurance verification, and maintenance of the electronic medical record using the EPIC...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary:This position works within the Ambulatory Float Pool as an Administrative Assistant III. Ambulatory Float Pool staff are assigned to a short-staffed clinic. Typically Float Pool assignments last from 60 to 90 days, after which Float Pool staff are assigned to a different clinic. Working in the Ambulatory Float Pool is an excellent opportunity to gain experience in a variety of Ambulatory specialties while enhancing individual skills. Job Description: Essential Responsibilities: Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority. Updates patient demographic and insurance information as necessary and obtains...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures. Job Description: Essential Responsibilities: 1. Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation. 2. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements. 3. Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work. 4. Plans, coordinates and makes recommendations in preparation for high-profile programs and events...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Join a growing Neurosciences Critical Care Unit that is expanding from 12 to 16 beds and cares for a complex patient population, including stroke, post-thrombectomy, intracranial hemorrhage, trauma, seizure, and oncology patients. As the Assistant Nurse Director, you will partner with the Nursing Director to provide operational and clinical leadership, coordinate patient care across disciplines, and support the delivery of high-quality, patient-centered care. As part of a Certified Stroke Center, the unit offers exceptional clinical resources, including 1:1 to 1:2 nurse-to-patient ratios, dedicated Patient Care Technicians, a Resource RN, and an on-unit Nurse Specialist and Educator. In this leadership role, you will help drive quality initiatives, support staff development, and foster a collaborative environment focused on clinical excellence, professional...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: As a senior level administrative professional, implements, oversees and coordinates the administrative functions that support a department and it's functional areas that report to a Vice President, Chief Administrative Officer or Director. Interacts with hospital administration, leadership and staff of other departments and internal / external contacts at all levels. Job Description: Essential Responsibilities: Plans, coordinates and administers activities for the department including developing and implementing related procedures, processes, communications, services and systems to ensure the smooth flow of administrative operations. Acts as a liaison and principle resource on matters related to the department. Trains and educates new staff on department and organizational procedures. Serves as resource for the department regarding...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Opening in June 2027, the Lexington Endoscopy suite is seeking a new Assistant Nurse Manager to help build a new team - including interviewing and hiring; partnering with BIDMC Endoscopy for staff training and onboarding; establishing competencies; and preparing for the opening! Job Summary: Provides leadership in the provision of nursing services to actively coordinate and triage patient care and clinical processes between all disciplines. Acts as a liaison between multiple departments. Supports the implementation and evaluation of quality nursing care to patients and families, under the direction of the Nursing Director. Job Description: Essential Responsibilities: Manages and assesses the day to day operations of the department including: patient volume and level of acuity, critical care needs, hospital throughput, staff and physician concerns....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Grants Administrator I-Pre-Award manages pre-award activities for sponsored projects, including preparation and submission of grant and contract applications. Interprets funding opportunities, coordinates proposal components, develops and ensures budget and compliance accuracy, manages submission timelines, and supports JIT and RPPR requirements through award issuance. Serves as a primary administrative contact for investigators and sponsors on routine pre award matters. Job Description: Responsibilities but not limited to: Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio. Prepares progress reports (RPPRs) and JITs.   Advises PIs of grant policies, due dates for progress reports, and compliance requirements....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Grants Administrator II-Pre-Award manages pre award activities for sponsored projects, including preparation and submission of grant and contract applications. Interprets funding opportunities, coordinates proposal components, develops and ensures budget and compliance accuracy, manages submission timelines, and supports JIT and RPPR requirements through award issuance. Serves as a primary administrative contact for investigators and sponsors on routine pre award matters. Job Description: Responsibilities but not limited to: Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio. Prepares progress reports (RPPRs) and JITs. Advises PIs of grant policies, due dates for progress reports, and compliance requirements....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Grants Administrator I-Pre-Award manages pre-award activities for sponsored projects, including preparation and submission of grant and contract applications. Interprets funding opportunities, coordinates proposal components, develops and ensures budget and compliance accuracy, manages submission timelines, and supports JIT and RPPR requirements through award issuance. Serves as a primary administrative contact for investigators and sponsors on routine pre award matters. Job Description: Responsibilities but not limited to: Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio. Prepares progress reports (RPPRs) and JITs.   Advises PIs of grant policies, due dates for progress reports, and compliance requirements....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Patient Service Representative Job Description: Job Summary: Directs patient access to the practice by answering, screening and processing a high volume of incoming calls in a dedicated call center. Essential Responsibilities: Answers, screens and processes a high volume of calls in a professional manner. Utilizes and adheres to the phone scripts and guidelines for triaging calls. Asks appropriate questions and uses independent judgment within scope of knowledge and authority to determine the type of appointment, appropriate provider and urgency needed. Utilizes centralized scheduling system and software applications to schedule appointments. Verifies and updates patients' demographic information and transfers to registration for update as needed. Obtains necessary referrals for scheduled visit and documents in system. Document appropriate payer...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: As a senior level administrative professional, implements, oversees and coordinates the administrative functions that support a department and it's functional areas that report to a Vice President, Chief Administrative Officer or Director. Interacts with hospital administration, leadership and staff of other departments and internal / external contacts at all levels. Job Description: Essential Responsibilities: Plans, coordinates and administers activities for the department including developing and implementing related procedures, processes, communications, services and systems to ensure the smooth flow of administrative operations. Acts as a liaison and principle resource on matters related to the department. Trains and educates new staff on department and organizational procedures. Serves as resource for the department regarding...