34 administration operations jobs found in Newark, NJ

Overview About the Role The primary purpose of the Management Assistant is to provide general administrative and management support within the EMS department at University Hospital. The role coordinates office operations and serves as a liaison with various units and administrative offices throughout University Hospital on behalf of the Executive Director of EMS.        Responsibilities What You’ll Do   Provide general administrative and management support within the EMS department. Coordinate office operations to ensure efficiency and smooth workflow. Serve as a liaison between the EMS department and various units and administrative offices throughout University Hospital. Act on behalf of the Executive Director of EMS in communications and coordination with other departments.     Qualifications What You’ll Bring   Bachelor’s degree in Business...

Responsibilities The primary purpose of the Inventory Control Technician position in the Operating Room is to coordinate and oversee the ordering of supplies and equipment for the Operating Room. Accountable also for identifying cost reduction programs and for justifying budgetary variances. Under the direction of the Supervisor is responsible for oversight of Inventory management, including maintenance, repair, and coordination of equipment and instrumentation Qualifications High school diploma or two (2) years materials management experience, preferably in materials management in acute care hospital, required. Knowledge of medical and/or surgical supplies and equipment preferred. Experience in computer systems and/or purchasing highly desirable

Overview Administrator Compensation 📍 Newark, NJ | 🕒 Full Time | 💼 Human Resources Department |   About the Role The Administrator Compensation manages the administration and delivery of compensation programs and services at University Hospital, ensuring alignment with hospital and Human Resources policies, practices, and applicable collective bargaining agreements. Under the direction of the Director of Total Rewards, Compensation and Leaves Management, this role partners closely with HR leadership, management, and staff to develop and implement compensation strategies that support organizational goals, budgetary constraints, and operational needs. The role also supports labor relations efforts by assisting with the negotiation, interpretation, and implementation of collective bargaining agreements with unions representing University Hospital employees. Responsibilities What You’ll Do Under the...

Overview Vice President, Financial Strategy & Planning 📍 Newark, NJ | 🕒 Full-Time | 💼 Finance |   About the Role The Vice President for Financial Strategy and Planning will provide analytic and operational leadership by projecting and managing financial forecasts to inform organizational decision ‐ making, closely track fi nancial performance and external factors influencing the organization’s fiscal health and recommending appropriate adjustments to operational plans as needed, support organizational priorities like capital initiatives and state budget relationships, and identify opportunities to optimize state and federal funding.   Responsibilities What You’ll Do Directs long ‐ term enterprise financial strategy, including multi ‐ year financial planning, budgeting, and forecasting to inform operational priorities, provides the analytical foundation for strategic decision ‐...

Overview About the Role The Executive Director Ambulatory Care Services will provide operational leadership for safe, compassionate, and evidenced ‐ based best practice for all outpatient clinical services. In alignment with the organizational strategic plan and in partnership with the Vice President Ambulatory Care Services, the Executive Director is responsible for the assessment, development, and implementation of both patient care and professional practice standards for nursing staff. In addition, the Executive Director represents, directs and manages the components of patient quality, safety and survey readiness for ambulatory care services. Responsibilities What You’ll Do    Responsible for the staffing structure and direction of ambulatory care services in collaboration with departmental leaders, with the goal of creating and maintaining a high ‐ performing team focused on the patient/family....

Overview About the Role The primary purpose of the Administrative Coordinator II Confidential position is to provide high level, confidential administrative support to the Chief Compliance Officer in the University Hospital Office of Ethics and Compliance, as well as the Director of Internal Audit in the office of Internal Audit.   Responsibilities What You’ll Do   Provide high-level administrative support to senior leadership. Ensure confidentiality in all tasks and communications. Support the Chief Compliance Officer in the Office of Ethics and Compliance. Assist the Director of Internal Audit in the Office of Internal Audit.     Qualifications What You’ll Bring   Bachelor’s Degree plus one (1) year of administrative experience in: Government agency University setting Large business office Responsibilities include: Office management...

Responsibilities The primary purpose of the Assistant Director of Nursing UH (Unit Based) position is to operationalize and transition changes in the care delivery system of a unit or set of units through the skillful directing, coaching, support, and delegation to staff in the provision of clinically safe, fiscally sound, compassionate care and services to achieve safety, patient/family goals and patients/family satisfaction. The Assistant Director has (24) hour responsibility for the unit’s service area and develops a dynamically functioning interdisciplinary team. She/he sustains the daily operational functioning of the units/services area and makes immediate modifications to prevent impediments, errors, and delays in goals achievement. This role is also accountable for the execution of the units/services area Performance Improvement Plan. She/he engenders confidence, trust and fosters collaborative/collegial relationships that generate staff achievement and...

Overview About the Role Under the guidance and direction of the Chief Medical Officer, is a hands‐on leadership role responsible for driving the development, governance, quality & integrity controls and execution of enterprise‐wide data and analytics initiatives. Collaborates with the Medical Director of Informatics and UH executive leadership to create a data‐driven culture by developing a framework of support, education, and training to drive data literacy across UH and measurable business outcomes. Responsibilities What You’ll Do Responsible for driving development, governance, quality, integrity controls, and execution of enterprise-wide data and analytics initiatives. Collaborates with the Medical Director of Informatics and UH executive leadership to: Create a data-driven culture. Develop a framework for support, education, and training to improve data literacy. Achieve measurable business outcomes....

Overview About the Role   The Assistant Director of Enviornmental Services Supervises housekeeping activities for facilities at University Hospital during assigned shift. Supervises the usage of materials and maintains approved methods for infection control. Responsibilities What You’ll Do Processes are patient-centered; actively creates a friendly, welcoming, and safe environment for UH customers, drives collaboration with leadership (including physicians), and responds to patient needs, concerns, and complaints within 24–48 hours. Displays a “can-do” attitude across departments, monitors and analyzes patient satisfaction data, takes corrective actions, and acts as a role model for Service Excellence while maintaining composure in stressful situations. Ensures respect for patient rights and commitment to the uniqueness of each individual; customer service scores meet or exceed targets. Available for flexible...

Overview About the Role The Emergency Management Coordinator isresponsible forsupporting the hospital’s preparedness, response, and compliance efforts related to emergency management. This role works closely with the Emergency Management Department and the Emergency Management Committee (EMC) to develop, implement, and evaluate the Training and Exercise Plan, ensuring alignment with Joint Commission, state, federal, and other regulatory requirements. The Coordinator assists in facilitating training and exercises to strengthen the hospital’s disaster response capabilities, while also maintaining employee certification and training records. Additional responsibilities include supporting the orderly operation of the Hospital Command Center (HCC), preparing reports and documentation, ensuring adherence to operational policies and procedures, and managing emergency management–related equipment inventory. The Coordinator represents University Hospital in a...

Overview About the Role The Clinical Nursing Coordinator is responsible for coordinating the clinical and administrative operations of the Bariatric Surgical Service. This includes oversight of support staff, clinic operations, surgical data collection, patient education, and compliance with all Metabolic and Bariatric Surgery Accreditation and Quality Improvement Program (MBSAQIP) standards. The Clinical Nursing Coordinator actively supports the multidisciplinary team in implementing evidence ‐ based practices and quality initiatives in alignment with ASMBS guidelines. Responsibilities What You’ll Do    Oversees and monitors the continuum of care for bariatric patients, from initial consult through post ‐ operative follow ‐ up. Coordinates and participates in patient assessments, pre ‐ operative education, and post ‐ operative care plans in collaboration with physicians, dietitians, and support staff...

Overview About the Role The Systems Administrator for the ERP System is responsible for administering, maintaining, and supporting the organization’s ERP applications across the Finance, Human Resources, and Supply Chain Management modules. This role involves identifying, evaluating, analyzing, and recommending changes to optimize business processes and system functionality. The position supports the implementation of ERP enhancements, ensures seamless integration with related applications, and provides ongoing production maintenance and troubleshooting. The Systems Administrator also assists in planning, designing, developing, and configuring supported applications, while maintaining project plans and documentation. Additionally, the role includes developing and delivering user training, identifying process improvement opportunities, implementing approved enhancements, and ensuring systems remain compliant with University Hospital policies, procedures, and...

Overview About the Role The Systems Administrator for the ERP System is responsible for administering, maintaining, and supporting the organization’s ERP applications across the Finance, Human Resources, and Supply Chain Management modules. This role involves identifying, evaluating, analyzing, and recommending changes to optimize business processes and system functionality. The position supports the implementation of ERP enhancements, ensures seamless integration with related applications, and provides ongoing production maintenance and troubleshooting. The Systems Administrator also assists in planning, designing, developing, and configuring supported applications, while maintaining project plans and documentation. Additionally, the role includes developing and delivering user training, identifying process improvement opportunities, implementing approved enhancements, and ensuring systems remain compliant with University Hospital policies, procedures, and...

Overview About the Role Under the direction of the VP of Support Services, ensures the efficient and effective operation and maintenance of all physical and real properties and equipment of assigned facilities.  Administers and directs programs to manage building maintenance, grounds, and equipment, and to procure or generate utilities and their distribution within University Hospital’s facilities.  Also coordinates with project teams, construction and renovation programs. Responsibilities What You’ll Do    Manages computerized programs in Preventive Maintenance, Construction, Financial Management, and Energy Control to plan, organize and control functions and activities of plant operations and building maintenance. Reviews and evaluates existing programs, services, policies and procedures.  Develops, recommends to VP of Support Services and implements or guides implementation of new and/or modified programs,...

Overview About the Role The primary purpose of the Inventory Control Technician position is to check supplies and reconcile orders. Produces analysis lists and reports of inventory items. Performs expiration checks and recalls. Responsibilities What You’ll Do   Monitors that supplies are being charged out before leaving warehouse. Creates product labels for General Stores & Peri-op warehouse, nursing units and ancillary areas. Scans and attaches packing slips to POs in Sciquest. Maintains and updates par lists according to findings identified by supervisors and managers. Creates a list of needed products for General Stores and Peri-op warehouse replenishment. Responsible for producing ad-hoc reports and other inventory analysis as needed. Conducts periodic inventory performance reports (e.g. turnover and cycle counts) and distributes them to management....

Overview About the Role The primary purpose of the Receptionist/Patient Scheduler position is to act as a receptionist and scheduler for the Breast Imaging Center in the Oncology Department including scheduling, confirming, maintaining, and monitoring patient appointments, receptionist activities and other general duties.   Responsibilities What You’ll Do Serve as the primary receptionist for the Breast Imaging Center within the Oncology Department. Schedule and confirm patient appointments accurately and efficiently. Maintain and monitor the appointment calendar to ensure smooth operations. Perform general receptionist duties, including greeting patients and handling inquiries. Support additional administrative tasks as needed to assist the department. Qualifications What You’ll Bring High School Diploma, GED, or equivalent required. Minimum of one (1) year clerical...

Overview About the Role The primary purpose of the Patient Access Representative position is to interview all patients in a professional and courteous manner. Completes efficient and timely patient arrivals and registration functions. This includes, but is not limited to, Inpatient, Outpatient, Emergency Department, and Pre-Registration. Electronically enters accurate patient demographic information into University Hospital computer system and obtain signatures on all required documentation. Confirms required insurance precertification, authorization and documentation is obtained for billing and medical record processing. Responsibilities What You’ll Do   Obtains and electronically inputs patient demographics and insurance information into the hospital computer system, thoroughly verifying the information presented by the patient. Ensures efficient, accurate and timely patient registrations and arrivals. Interviews all...

Overview About the Role The primary purpose of the Patient Access Representative position is to interview all patients in a professional and courteous manner. Completes efficient and timely patient arrivals and registration functions. This includes, but is not limited to, Inpatient, Outpatient, Emergency Department, and Pre-Registration. Electronically enters accurate patient demographic information into University Hospital computer system and obtain signatures on all required documentation. Confirms required insurance precertification, authorization and documentation is obtained for billing and medical record processing. Responsibilities What You’ll Do   Obtains and electronically inputs patient demographics and insurance information into the hospital computer system, thoroughly verifying the information presented by the patient. Ensures efficient, accurate and timely patient registrations and arrivals. Interviews all...

Overview About the Role The primary purpose of the Patient Access Representative position is to interview all patients in a professional and courteous manner. Completes efficient and timely patient arrivals and registration functions. This includes, but is not limited to, Inpatient, Outpatient, Emergency Department, and Pre-Registration. Electronically enters accurate patient demographic information into University Hospital computer system and obtain signatures on all required documentation. Confirms required insurance precertification, authorization and documentation is obtained for billing and medical record processing. Responsibilities What You’ll Do   Obtains and electronically inputs patient demographics and insurance information into the hospital computer system, thoroughly verifying the information presented by the patient. Ensures efficient, accurate and timely patient registrations and arrivals. Interviews all...

Responsibilities Under the direction of the Assistant Manager Business Services, schedules, coordinates and oversees performance and general operation of hospital Switchboard Services. Supervises staff and manages daily activities. Qualifications Associate’s Degree required; Bachelor Degree preferred. At least three (3) years of experience in a Call Center/Customer Service environment required. Prior lead/supervisory experience preferred. Must have strong computer/keyboarding skills to perform lookups by name, etc. Ability to function in a team environment, role model for professionalism. Word/Excel proficiency; excellent time management and communication skills; flexible, open to change and able to work in a fast-paced environment. Additional related experience may be substituted for the degree on a year-for-year basis.