140 administration operations jobs found

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Department of Surgery is offering an exciting opportunity to work with a team of exceptional providers and leaders in the field of surgical services. While working primarily onsite with Department and Medical Center administrative and clinical leadership, the Administrative Director is responsible for the long-range planning and the development of ambulatory divisional goals, strategic plans and objectives, as well as personnel, resources, space needs and equipment decisions. The incumbent will primarily be supporting the divisions of Cardiac Surgery, Thoracic Surgery, and Interventional Pulmonology. Job Description: Leads operational initiatives in services areas in order to achieve set goals.  Responsible for strategic planning, educational and financial operations of division/department, budget management, improvements in access, overall...

This position will start in October 2026. Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable...

Under minimal supervision, the Senior Administrative Specialist provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Senior Administrative Specialist uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Senior Administrative Specialist may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The President will ensure that BID Needham functions at the highest levels including delivering safe, high-quality coordinated care, efficient management of resources, smooth and efficient administrative services, and implementation of strategic and operational plans. The President will be responsible for the executive leadership, strategic growth, and fiscal health of BID Needham. They will recognize the inclusive and collaborative culture of the hospital that has made it a success in the community and among its patients and use that as a steppingstone to further integrate into the Beth Israel Lahey Health (BILH) system. The President will work collaboratively with system-wide leadership and other BILH hospital and business unit presidents to advance goals to strengthen its mission of becoming a fully integrated system of patient care, education, research, and...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Per Diem, Based on department needs Job Description: Duties/Responsibilities: Process new items and rotate stock on shelf as needed. Notifies of any discrepancies or damages regarding the incoming materials. Keep efficient par levels for patient floor inventories and manage them to support distribution operations Maintain and deliver supplies to serviced supply areas with inventory based on set par levels Accurately check par stock areas and replenish inventory appropriately. Identify inactive and outdated items. Review stock status with manager to identify items for deletion or inventory reduction. Check for expired products. Properly dispose of expired products and replenish inventory appropriately. Fill material requests and deliver those supplies. Pick, pack and deliver stores requisitions. Deliver equipment to the appropriate...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures. Job Description: Essential Responsibilities: 1. Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation. 2. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements. 3. Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work. 4. Plans, coordinates and makes recommendations in preparation for high-profile programs and events...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Join a growing Neurosciences Critical Care Unit that is expanding from 12 to 16 beds and cares for a complex patient population, including stroke, post-thrombectomy, intracranial hemorrhage, trauma, seizure, and oncology patients. As the Assistant Nurse Director, you will partner with the Nursing Director to provide operational and clinical leadership, coordinate patient care across disciplines, and support the delivery of high-quality, patient-centered care. As part of a Certified Stroke Center, the unit offers exceptional clinical resources, including 1:1 to 1:2 nurse-to-patient ratios, dedicated Patient Care Technicians, a Resource RN, and an on-unit Nurse Specialist and Educator. In this leadership role, you will help drive quality initiatives, support staff development, and foster a collaborative environment focused on clinical excellence, professional...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: As a senior level administrative professional, implements, oversees and coordinates the administrative functions that support a department and it's functional areas that report to a Vice President, Chief Administrative Officer or Director. Interacts with hospital administration, leadership and staff of other departments and internal / external contacts at all levels. Job Description: Essential Responsibilities: Plans, coordinates and administers activities for the department including developing and implementing related procedures, processes, communications, services and systems to ensure the smooth flow of administrative operations. Acts as a liaison and principle resource on matters related to the department. Trains and educates new staff on department and organizational procedures. Serves as resource for the department regarding...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Named as one of the top 100 Hospitals in the world, Beth Israel Deaconess Medical Center is looking for an Interventional Radiology Technical Director. Join a team of distinguished physicians and staff, providing top notch care in the diverse and historic Boston Longwood area. Be part of a collaborative and innovative team, with growing services that encompass expansion into a new inpatient building, new technology and exciting research! IR/INR Director is responsible for overseeing departmental process improvements and metrics, Epic standardization,  projects in collaboration with DFCI and overall financial statement for the departments. The Director role is actively engaged in operations and recruitment efforts for frontline staff.  Job Description: Job Summary: Understands practice, policies and regulations in any discipline not specific to...

The Proton Therapy Program Director provides strategic, operational, and administrative leadership for the Proton Therapy Program, ensuring the delivery of exceptional, patient-centered care while advancing the organization's clinical, academic, and research mission. This role is responsible for the planning, implementation, optimization, and ongoing management of proton therapy services, partnering closely with physician, nursing, operational, and research leaders to establish a world-class program. The Program Director oversees all aspects of program operations, including clinical workflow optimization, quality and safety, financial stewardship, workforce planning, regulatory compliance, and operational performance. This leader develops and executes strategic initiatives that support program growth, enhance the patient and provider experience, and integrate proton therapy services across the oncology continuum. Working collaboratively across multidisciplinary teams, the Program...

Under limited supervision, the Program Administrator II provides operational and complex administrative support to the program. The Program Administrator II coordinates programs to ensure that implementation and prescribed activities are carried out following specified objectives and may assist in the development of new or revision of program goals and objectives. The Program Administrator II represents the program in promotional efforts, cross-functional collaboration, prepares detailed program reports, analyzes data, and provides insights for program improvement. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Performs a variety of administrative tasks in support of the mission and goals of the division, encompassing multiple clinical departments. Provides functional guidance to other administrative staff. Job Description: Hours: 8:00-4:30 Essential Responsibilities including but not limited to: 1.    Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority.  2.    Types correspondence, forms, reports, manuscripts or other materials that may require complex formatting. Prepares documents with stylized formats, lettering or graphics using specialized commercial software, such as desktop publishing or graphics packages. Proofreads...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Opening in June 2027, the Lexington Endoscopy suite is seeking a new Assistant Nurse Manager to help build a new team - including interviewing and hiring; partnering with BIDMC Endoscopy for staff training and onboarding; establishing competencies; and preparing for the opening! Job Summary: Provides leadership in the provision of nursing services to actively coordinate and triage patient care and clinical processes between all disciplines. Acts as a liaison between multiple departments. Supports the implementation and evaluation of quality nursing care to patients and families, under the direction of the Nursing Director. Job Description: Essential Responsibilities: Manages and assesses the day to day operations of the department including: patient volume and level of acuity, critical care needs, hospital throughput, staff and physician concerns....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Grants Administrator I-Pre-Award manages pre-award activities for sponsored projects, including preparation and submission of grant and contract applications. Interprets funding opportunities, coordinates proposal components, develops and ensures budget and compliance accuracy, manages submission timelines, and supports JIT and RPPR requirements through award issuance. Serves as a primary administrative contact for investigators and sponsors on routine pre award matters. Job Description: Responsibilities but not limited to: Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio. Prepares progress reports (RPPRs) and JITs.   Advises PIs of grant policies, due dates for progress reports, and compliance requirements....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Grants Administrator II-Pre-Award manages pre award activities for sponsored projects, including preparation and submission of grant and contract applications. Interprets funding opportunities, coordinates proposal components, develops and ensures budget and compliance accuracy, manages submission timelines, and supports JIT and RPPR requirements through award issuance. Serves as a primary administrative contact for investigators and sponsors on routine pre award matters. Job Description: Responsibilities but not limited to: Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio. Prepares progress reports (RPPRs) and JITs. Advises PIs of grant policies, due dates for progress reports, and compliance requirements....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Grants Administrator I-Pre-Award manages pre-award activities for sponsored projects, including preparation and submission of grant and contract applications. Interprets funding opportunities, coordinates proposal components, develops and ensures budget and compliance accuracy, manages submission timelines, and supports JIT and RPPR requirements through award issuance. Serves as a primary administrative contact for investigators and sponsors on routine pre award matters. Job Description: Responsibilities but not limited to: Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio. Prepares progress reports (RPPRs) and JITs.   Advises PIs of grant policies, due dates for progress reports, and compliance requirements....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Patient Service Representative Job Description: Job Summary: Directs patient access to the practice by answering, screening and processing a high volume of incoming calls in a dedicated call center. Essential Responsibilities: Answers, screens and processes a high volume of calls in a professional manner. Utilizes and adheres to the phone scripts and guidelines for triaging calls. Asks appropriate questions and uses independent judgment within scope of knowledge and authority to determine the type of appointment, appropriate provider and urgency needed. Utilizes centralized scheduling system and software applications to schedule appointments. Verifies and updates patients' demographic information and transfers to registration for update as needed. Obtains necessary referrals for scheduled visit and documents in system. Document appropriate payer...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: As a senior level administrative professional, implements, oversees and coordinates the administrative functions that support a department and it's functional areas that report to a Vice President, Chief Administrative Officer or Director. Interacts with hospital administration, leadership and staff of other departments and internal / external contacts at all levels. Job Description: Essential Responsibilities: Plans, coordinates and administers activities for the department including developing and implementing related procedures, processes, communications, services and systems to ensure the smooth flow of administrative operations. Acts as a liaison and principle resource on matters related to the department. Trains and educates new staff on department and organizational procedures. Serves as resource for the department regarding...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Join a thriving ophthalmology practice as a Scheduling Specialist I and become part of a supportive, patient-focused team. We offer exceptional work-life balance, flexibility, and opportunities for professional growth and career advancement. This is a Monday - Friday position with our Peabody location. Job Description: The Scheduling Specialist I coordinates the scheduling for patient procedures and services. The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of this position. Primary Responsibilities: 1. Registers all new and established outpatients upon arrival, verifying, collecting co-payments, and updating required information where needed. Is...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides secretarial and administrative support for the department. Involves extensive interaction with diverse populations including the public, visitors, patients and families, medical practitioners and medical center staff. Job Description: Essential Responsibilities: Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority. Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation and spelling. Drafts routine correspondence. Compiles and distributes reports and other information as needed. Schedules appointments and meetings and maintains...