Administrative Assistant, Surgical Services
- North Mississippi Health Services
- Tupelo, MS, USA
- Sep 18, 2026
Job Description
Posting Description
We believe a career is more than just a career — it's a calling. Our teammates' "True North" is what calls them to health care; it’s their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.
JOB SUMMARY
The Administrative Assistant at North Mississippi Health Services is responsible for facilitating effective and efficient function of their assigned department or service line. This includes facilitating communication in a timely and professional manner, completing administrative duties, such as calendar management and maintaining and preparing documents and records, managing and monitoring data retrieval and entry, and completing purchasing as needed to maintain department stock in a budget-compliant way to support optimal area function.
JOB FUNCTIONS
Administrative:
- Provides high level administrative support.
- Performs general office duties and day to day administrative tasks.
- Schedules appointments, travel, and meetings, etc. for the management team of the service line.
Communication: - Answers and screens telephone calls.
- Schedules appointments, as well as printing and distributing schedules daily.
- Directs incoming/outgoing calls to appropriate parties or takes messages.
- Communicates with internal and/or external customers via oral communication, electronic communication and/or written communication.
- Serves as a resource for information on policies and procedures.
Employee Relations: - Possesses the ability to handle information of a sensitive or confidential nature in a professional manner.
- Possesses the ability to interact tactfully and diplomatically with personnel concerning situations of a sensitive nature.
Recordkeeping/Reporting: - Prepares, maintains, and files appropriate administrative records/documents.
- Keeps minutes for various committees.
- Enters and monitors all statistical data, and coordinates cardiology outreach financials.
- Purchases materials for departmental use with budget limitations.
- Processes bills and invoices associated with purchased material or consulting services.
- Completes data retrieval and reporting, entering data as necessary for billing and collection.
Regulation: - Adheres to NMHS Policies/Procedures/Guidelines.
- Complies with JCHAO and HIPAA regulations/guidelines.
**
Qualifications
**Education Level****Education Details****Required/Preferred**
High School Diploma or GED Equivalent
Required
And
Associate's Degreewith experience in related fieldPreferred
**Licenses and Certifications**
**Licenses and Certifications****Licenses and Certifications Details****Time Frame****Required/**
**Preferred**
**Work Experience**
**Number of Years****Work Experience Details****Required/**
**Preferred**
1-3 yearsMinimum of 3 years experience as an Administrative Secretary or AssistantRequiredOr
1-3 yearsMinimum of 3 years working in a health-related fieldRequiredOr
**Knowledge Skills and Abilities**
**Knowledge, Skills, Abilities****Required/Preferred****Proficiency**
Possess strong clerical and organizational skills; requiredRequiredN/A
Excellent written and verbal communication; requiredRequiredN/A
Working knowledge of computer skills; requiredRequiredN/A
Proficient in use of Microsoft Word, Excel, and Power Point; requiredRequiredN/A
Proficient in the use of various office equipment; requiredRequiredN/A
Excellent interpersonal skills; requiredRequiredN/A
Must be a self-Starter; work independently, without direct supervisionRequiredN/A
Must effectively and efficiently organize and prioritize work assignmentsRequiredN/A
Must anticipate the needs of the clinicRequiredN/A
Must exhibit and promote integrity in the workplaceRequiredN/A
Must have extensive contact with: Service Line Administrator, physicians, staff and co-workersRequiredN/A
Must have excellent written and verbal communication skillsRequiredN/A
Must reflect a positive, caring attitude toward clients, patients, staff and the public we serveRequiredN/A
Must exhibit a professional demeanor, telephone etiquette, and effective interpersonal skillsRequiredN/A
**SCOPE**
**Freedom To Act:**
**Problem Solving:**
**Impact:**
**Financial Responsibility:** Sales Revenue Target Responsibility: Approval Responsibility: P & L Responsibility: Assets Controlled: Controllable Expenses (e.g., Payroll and other budgeted items): Total Financial Responsibility:
Budget Responsibility Primary Budget Responsibility: Shared Budget Responsibility:
Schedule
North Mississippi Health Services (NMHS) is a diversified regional health care organization serving 24 counties in north Mississippi and northwest Alabama and is one of the largest employers in Mississippi with over 6,900 employees. NMHS covers a broad range of acute diagnostic and therapeutic services offered through North Mississippi Medical Center (NMMC) in Tupelo, Community Hospital System, and North Mississippi Medical Clinics. NMHS strives to improve the health for people in this region by providing conveniently accessible and cost-effective healthcare of the highest quality.
