DEPARTMENT SECRETARY II

ABOUT CAMPBELL COUNTY HEALTH

Campbell County Health (CCH) is more than just a hospital—we are a comprehensive healthcare system serving northeast Wyoming. Our organization includes Campbell County Memorial Hospital, a 90-bed acute care community hospital in Gillette; Campbell County Medical Group, featuring nearly 20 specialty and primary care clinics—including locations in Wright and Hulett; and The Legacy Living & Rehabilitation Center, a long-term care facility. 

To be responsive to our employee’s needs we offer:

• Generous PTO accrual (increases with tenure)

• Paid sick leave days

• Medical/Dental/Vision

• Health Savings Account, Flexible Spending Account, Dependent Care Savings Account

• 403(b) with employer match

• Early Childhood Center, discounted on-site childcare

• And more! Click here to learn more about our full benefits package

JOB SUMMARY

The Department Secretary serves as a key support role within the Emergency Department, providing administrative and clerical assistance to ensure efficient unit operations. This position is often the first point of contact and is responsible for delivering excellent customer service while supporting communication among patients, families, physicians, and staff. Key responsibilities include maintaining and organizing patient medical records, coordinating tests and procedures with internal and external departments, and preparing reports as needed. The Department Secretary serves as a central resource for patient information and supports communication between physicians, nursing staff, patients, and families.

A current Wyoming CNA license is required or must be obtained.

ESSENTIAL FUNCTIONS

• Monitors electronic patient dashboard, ensuring all orders are crossing to Meditech.

• Functions as a central communication source for the department, ancillary departments, patients, patients’ family physician, and external sources.

• Maintains ability to enter orders into Meditech.

• During downtime: transcribes and processes physician orders.

• Assists with completion of admission and discharge process, and maintenance of record for duration of stay.

• Enters orders in computer when appropriate and obtains results for staff and physicians.

• Encourages cost savings for the department and organization.

• Provides excellent customer service, demonstrates professionalism and courteous telephone etiquette.

• Perform 1:1 observation for suicidal patients

• Demonstrates flexibility, positive interpersonal relations in high volume, high traffic, and fast paced work environment.

• Demonstrates efficient time management and prioritization skills

• Must be free from governmental sanctions involving health care and/or financial practices.

• Complies with the hospital’s Corporate Compliance Program including, but not limited to, the Code of Conduct, laws and regulations, and hospital policies and procedures.

• Other duties as assigned. This list is non-exhaustive.