Pathology Office Associate

Position Title:

Department:

Job Description:

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**These positions are available at levels 1 & 3 depending on experience and education:**

General Description:

Under general supervision performs transcription and other secretarial duties in the Pathology Laboratory office.

Essential Responsibilities:

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. 

• Performs multiple office functions including answering phones and providing test results to clinical providers by phone or fax. 

• Must be able to do some transcription including dictation corrections. 

• Coordinates the shipping of patient cases to other institutions for referral. Tracks cases to ensure they are returned. 

• Assists in scheduling department functions and daily activities including conference room schedules and conferences. 

• Runs management reports including daily outstanding logs. 

• Registers patient specimens and corrects errors in billing and/or dictated reports. 

• Performs filing of slides, reports, departmental records, and preps records for HIM.   

• Retrieves and prepares slides for review by Pathologists before conferences and tumor board.  

• Reconciles invoices as requested. 

• Maintains clean and organized workstation. 

• Performs other duties as assigned

Minimum Qualifications (Level 1):

Education: High School Diploma or GED required.

Experience: 0-3 years of experience required.

Licensure/Certifications/Registrations Required: None required.

Minimum Qualifications (Level 3):

Education: High School Diploma or GED required.

Experience: 5 years of experience in a medical/clinical setting required.  Experience in a laboratory setting is preferred.

Licensure/Certifications/Registrations Required: None required.

Knowledge, Skills and Abilities:  

• Must be able to work as part of a team and follow instructions. 

• Must be able to consistently and dependably report to work as scheduled.   

• Ability to maintain accurate records and work accurately with names, numbers, and codes.   

• Ability to exercise discretion in handling confidential information and exercise sound judgment.  

• Must be able to multi-task and remain calm in stressful situations.  

• Must possess ability to understand various operations, policies, and procedures.  

• Ability to work and communicate with co-workers and other caregivers, and meet their needs in a professional, polite, courteous, compassionate, and cooperative manner.  

• Must display a high level of initiative, effort and commitment towards establishing priorities and completing assignments efficiently.  

• Ability to work with minimum supervision and demonstrate attention to detail.  

• Knowledge of medical terminology.   

• Must have strong verbal and written communication skills, interpersonal skills.  

• Must be able to organize and evaluate work requirement to meet deadlines.   

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.