12 executive assistant jobs found in Los Angeles, CA

Description We are seeking an experienced Executive Assistant to provide executive level administrative support and oversight for the Executive/Administrative offices in the Department of Medicine. In this role, you will be primarily responsible for maintaining various calendars, scheduling virtual and in-person meetings, department events and conferences, and train support staff. You will also provide financial support running monthly financial reports, monthly financial projections, account reconciliation; and prepare reports using pivot tables, graphs and pie charts to analyze data from various reports using Excel. You will also act as a point of contact between Division Administrators, Division Chiefs, and the Executive Chair/Director. Assist with special projects as needed. Salary Range: $4,633.33-$9,216.67 Month Qualifications Required: * A Masters or a minimum of 2 years of direct experience with executive level administrative support/assistance. * Detailed...

Description Enhance your executive administrative support skills in a dynamic and impactful role within the Department of Medicine. Join our team and play a pivotal role in maintaining calendars, organizing virtual and in-person meetings, coordinating department events and conferences, and training support staff. Your financial acumen will shine as you contribute to monthly financial reports, projections, and account reconciliation. Utilize your analytical prowess to prepare visually appealing reports using Excel's pivot tables, graphs, and pie charts. As a key liaison between division administrators, division chiefs, and the Executive Vice Chairs/Director, you'll ensure smooth operations and effective communication. Embrace exciting opportunities to assist with special projects that will challenge and elevate your professional growth. Salary: $4,633.33 - $9,216.67/month Qualifications Required: * A Masters or a minimum of 2 years of direct experience with executive...

Description We are seeking a highly skilled individual to join our team as an Administrative Analyst, providing exceptional support to Dr. Li, distinguished Division Chief within the Veteran Affairs Division of the Department of Medicine. Your expertise in administrative tasks will be crucial in ensuring the smooth operation of the division, as well as the Academic Division Office, by delivering valuable analysis and support to the faculty and staff. Through your contributions, you will play a key role in enhancing overall productivity and effectiveness within this impressive department. Salary: $4,633.33 - $9,216.67/month Qualifications Required: * A Masters or a minimum of 2 years of direct experience with executive level administrative support/assistance. * Demonstrated typing and word processing skills using a PC computer to prepare correspondence, reports, manuscripts and other documents with speed and accuracy using MS Word, Excel, PowerPoint, Adobe, etc. *...

Description The UCLA Alpha Clinic accelerates stem cell clinical trials by providing comprehensive coordinated clinical trial management, resources, and training/education. The Alpha Clinic supports regulatory, administrative, patient safety, and evaluation activities for individual trials and develops best practices to benefit all trials in the portfolio. In this role, you will be primarily responsible for the project management of Alpha Clinic activities, including clinical trials, lead network offerings, education, community outreach, and CIRM Working Groups. Priorities and deliverables will be assigned by the Executive Committee, under the direction of the Senior Director, Alpha Clinic Programs. This position is an excellent opportunity for a motivated individual to assist in expanding a program that accelerates the translation of regenerative, gene, and cellular therapeutics into clinical practice. As our Senior Project Manager, you will be responsible for Alpha Clinic...

Description In this role, you will have a combination of clinical and administrative responsibilities to ensure efficient functioning of hospital operations and the provision of safe, effective patient care. These responsibilities include: * Assessing issues related to the provision of patient care, patient and employee safety, and patient or family dissatisfaction, planning appropriate actions to resolve those issues and collaborating with other members of the Medical Center leadership/executive team * In the absence of senior leadership, you will initiate interventions based on your assessment and determines which unusual problems/ incidents (i.e. disaster management, sentinel events, breach of policy) should be referred to the designated Department Director or Administrator on call * In the event of a disaster, in the absence of senior leadership you will evaluates the disaster as it develops and assume the incident commander role and initial responsibility for the...

Description As the Assistant to the Chair, you will be responsible for providing executive-level administrative support to the Chair of Pathology and Laboratory Medicine. This includes a wide range of high-level administrative duties, including executive scheduling, planning travel, submitting financial reimbursements, filing and retrieval, designing and maintaining database, composing executive correspondence, meeting logistics and preparation, and clerical functions. Primary duties include: •Schedule meetings, conferences and maintain calendars (high volume) •Prepare executive correspondences and assist with recording data and creating reports •Logistic support and large event planning, both virtual and in-person •Process travel and expense reimbursements Salary Range: $55,600.00 to $110,600.00/annual Qualifications · Previous relevant experience preferred · Exceptional customer service skills, including phone etiquette · Excellent communication...

Description Under the general direction of the CFO, you will be responsible for long range planning, coordinating, organizing, staffing, and supervising in the areas of research budgeting, contract and grant administration and expenditure control. In this role, you will serve as the principal resource to faculty regarding proposal preparation, budget development, grant management, and must be able to define complex financial problems and propose plausible technical and organizational solutions to the Chair, CAO, CFO and faculty. By providing unparalleled faculty support, you will also help to minimize impediments to research activity. Responsibilities also include management of the research fund management processes and personnel, oversight of faculty educational funds, and performing complex analysis of data and other financial reports and special projects as assigned. All work is assigned and evaluated by the CFO and reviewed on an "as needed" basis by Executive CAO. The...

Description We are currently seeking an Administrative Assistant to join the dynamic team at the Department of Medicine's Division of Infectious Diseases. In this role, you will have the exciting opportunity to contribute to the management of the AIDS Clinical Trials Group (ACTG), a prestigious cooperative group funded by the National Institute of Allergy and Infectious Diseases (NIAID) and other esteemed NIH Institutes and Centers, as well as industry partners. As part of the ACTG, an international and multicenter clinical trials network focused on advancing therapeutics in HIV/AIDS, tuberculosis, and viral hepatitis, your role will be crucial in coordinating the research and clinical trials infrastructure. You will work closely with experts in the fields of virology, immunology, pharmacology, mycobacteriology, specimen banking, clinical trials design, clinical trials data management, and new drug and laboratory testing regulatory affairs. Under the guidance of the...

Description We are seeking a skilled Assistant to provide administrative and financial support for the Division Administrator; in addition to providing overall administrative support to the office manager and division administration offices. Update and maintain Division Administrator and Division calendars. Assist in scheduling and preparation of meetings and interviews, and arranging meeting details. Assist with teleconferences, events/conferences, organize documents and maintain office files, and ensure other key documents are current. Follow up with other personnel to ensure requests are processed in a timely manner. Prepare forms, reports, meeting minutes, meeting agendas, outlines, and other items. Reserve conference rooms and make arrangements for audio-visual, refreshments, and other meeting details. Greet guests on arrival and notify appropriate individuals. Assist in preparation of financial reports, print and organize ledgers for meetings, run and reconcile monthly...

Description Under the direction of the Department of Pediatrics Executive Chair’s Office Manager, the Project Manager will provide high level project management, active support, and coordination assistance in the Office of the Executive Chair, overseeing projects as assigned by the Executive Chair and Executive Chair’s Office Manager. The Project Manager will provide support for departmental/Executive Chair’s Office initiatives and projects as assigned. The Project Manager will work in collaboration with various stakeholders (including central units as necessary) to ensure critical projects are tracked and managed in accordance with goals and delivery dates for both short-term and multi-phased projects, producing final deliverables as assigned. Pay Range: $24.28 - $48.04 Hourly Qualifications 1. Required Skills, knowledge, and abilities: a. Bachelor’s degree in related area and/or equivalent experience/training b. Experience in project management and...

Description In this role, you will be responsible for establishing, implementing and facilitating a formal program and processes which ensures informed decision making and high quality outcomes through the development and implementation of formal processes, accurate and regularly maintained data sources (e.g., CMDB), formal standards and standard work, and periodic auditing and reporting to related governance venues. In particular, you will enable increased awareness and decision making for operational risks, issues and priorities, will facilitate benchmarking and trending of infrastructure and operations maturity and key performance indicators, and will support operations and service management leadership in driving continuous improvement to existing processes and to daily operations management and staff development practices. This is a hybrid remote role which will require you to be on-site as needed. Pay range: $89,900 - 216,700 annually Qualifications     ·...

Description As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), COO, faculty, and/or the Executive CAO. Salary Range: $24.57 - $34.87 Hourly Qualifications Required:  * Demonstrated basic knowledge of...