25 administrative specialist jobs found in Los Angeles, CA

Description We are seeking an Administrative Specialist to provide administrative support to the Unit/Division Administrator and assist with dossier preparation for all academic actions for the assigned division/unit group. Responsibilities will include: * Review of academic dossier documents to meet Dean’s and campus requirements. * Assist in the management of the interactive online Dossier Application and OPUS actions. * Assist with preparing divisional reports: download, print and organize ledgers for meetings. * Assist with faculty reimbursements and purchasing of supplies. * Responsible for special projects as assigned by supervisor. Salary Range: $22.03- $43.68/Hour Qualifications Required: · Attention to detail and ability to track the progression of dossier reviews through various reviewing agencies. · Excellent grammar, spelling, syntax skills; ability to proofread very detailed materials accurately and compose correspondence with proper...

Description Under the supervision of the Clinic Manager for the Dermatology practices, acts as the Team Leader for assigned area. The Administrative specialist acts as the day to day supervisor of the Dermatology practice in the Clinic Managers absence. Coordinate the activities of all staff supporting the area and interact with faculty and residents to maximize patient care, resident education, and patient satisfaction. In addition, perform the full range of administrative and patient care support functions to include assisting in coordinating patient flow through the clinic, from registration to discharge, inbasket message management, medication Prior authorizations. Work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Assist with training front desk staff on encounter registration, authorizations and co-payment collection. Continually work with the billing managers to ensure an efficient...

Description The Department of Medicine is currently seeking an exceptional Administrative Specialist to join our team. In this role, you will provide crucial day-to-day administrative support to two prominent centers: the Goodman-Luskin Microbiome Center (GLMC) and the G. Oppenheimer Center for Neurobiology of Stress and Resilience (CNSR). As an Administrative Specialist, you will be responsible for a wide range of administrative tasks, working both independently and collaboratively within a busy clinical research office. Your main responsibilities will include scheduling in-person and Zoom meetings, as well as one-on-one meetings, and ensuring accurate documentation through the capturing and distribution of meeting minutes. Additionally, you will play a key role in maintaining office operations by managing supplies, creating orders through the Bruin Buy system, processing honorariums, and handling reimbursements. Furthermore, you will be involved in planning and organizing...

Description As the Administrative Specialist you will provide administrative support to the unit/unit administrator and regional leads. General duties will include; but are not limited to: * Prepare correspondence, manage calendars, coordinate meetings, physician recruitment, scheduling interviews, and travel coordination. * Use Bruin Buy and Travel Express for purchasing and reimbursement requests, and preparing various other University accounting forms. * Responsible for meeting minutes, monitoring and editing content for distribution. * Generate and review reports as needed, using University financial systems and internal databases. In this role, you will work closely with the Primary Care Division Administrator, office managers, and the Senior PA to ensure efficient operations and support special projects as assigned and support for yearly events and special projects as assigned. Salary Range: $22.03 - $43.68/Hour Qualifications Required: * Demonstrated...

Description The Department of Medicine is looking for a motivated Administrative Specialist to assist in the clinical and research operations of CORE Kidney Center under the direction of Dr. Anjay Rastogi. In this role, you will responsible for patient recruitment due to the increase in the volume of clinical research trials, you will also coordinate all visits for clinical research trials, and support the Director and Manager in all aspects of clinical research trials administrative coordination. Target hourly rate: $22.03-$43.68 Qualifications Required: * Previous Experience in Nephrology * Ability to maintain office systems and records. * Demonstrated ability to establish cooperative working relationships. Ability to function effectively as a member of a team. * Be punctual with consistent attendance record * Strong interpersonal communication skills to effectively and diplomatically interact with others. * Strong written communication skills to compose...

Description The Department of Medicine is looking for a motivated and detail-oriented Administrative Specialist to perform clerical tasks such as emailing, photocopying, answering phones/phone calls, emailing for the general office and research studies. In this role you will assist the Principal Investigator and or Physician with office tasks that include scheduling appointments in addition to conducting patient outreach, education and fundraising. Target hourly rate: $22.03-$43.68 Qualifications Required: * Previous Experience in Nephrology * Ability to maintain office systems and records. * Demonstrated ability to establish cooperative working relationships. Ability to function effectively as a member of a team. * Punctual with consistent attendance record * Strong interpersonal communication skills to effectively and diplomatically interact with others. * Strong written communication skills to compose correspondence. * Ability to handle...

Description In this role, you will function as and provide administrative support to the Division Chief, faculty members of Department of Urology and OB/GYN in the Center for Women's Pelvic Health. Provide cross-coverage for Urology and OBGYN Department Chairs, when needed. You will receive and screen all telephone calls, responding independently when possible, referring calls to other resources when appropriate. You will review and screen incoming correspondence, preparing responses independently when possible. You will also manage Division and faculty calendars with complete authority for determining scheduling priorities and schedule meetings, as needed. Salary range: $22.03-$43.68 Hourly Qualifications * Demonstrated ability to utilize and program complex queries utilizing query database tools and reporting tools * Oral and written communication skills to obtain and convey information in a clear and concise manner to individuals at various levels within and outside...

Description As a member of the administrative staff of the Brain Research Institute (BRI), you will be responsible of maintaining general office operations and coordinate programs and activities relevant to the department under the direction of the CAO, Programs & Operations Manager. Duties include: * Greeting/assisting visitors, answer main office telephone line, distribute mail to building residents, respond to office inbox emails, schedule/coordinate meetings, submit building facility requests, maintain office inventory. * Assist in the preparation of grant submissions in accordance with the applicable UC, federal, state, and private agency guidelines. * Provide assistance in the coordination of multiple seminars and lectures. * Coordinate application process for BRI's summer outreach program for high school students. * Assist in the coordination of student activities and visits from local K-12 schools with tours of the Brain Research Institute and hands-on...

Description Serve as the clinic lead for the assigned area as well as provide administrative support for the assigned Hematology/Oncology Community Clinic. Work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Act as back up to the manager assisting with troubleshooting and resolving clinic operational issues. Assist in scheduling meetings including preparing agendas, minutes and other items, arranging vendor service calls, ordering supplies, preparing daily out of office, coverage, and clinic reports. Salary range: $22.03/hr - $43.68/hr Qualifications Required * Ability to make independent judgments and to evaluate complex issues. * Administrative abilities to resolve complex issues to implement long-range plans. * Skill in working independently with a minimal amount of direction. * Skill in setting priorities when there are deadline pressures, competing requirements, and a heavy...

Description In this role, you will serve as a patient navigator supporting breast surgeons and patients of the UCLA Breast Surgery practices. Major duties include but are not limited to: acting as a liaison for the patients and physicians in the practice, assisting patients in accessing services within the health system, facilitating communication with referring physicians, referring patients to appropriate resources and providing follow-up through telephone and EPIC/CareConnect. Salary range: $22.03/hr - $43.68/hr Qualifications Required: * Detail oriented and ability to multi-task * Skill in setting priorities, which accurately reflect the relative importance of job responsibilities. * Ability to establish and maintain productive working relationships with Faculty, Staff, Administration, and patients from various social, cultural, and economic backgrounds. * Ability to creatively integrate competing demands into a productive working environment. * Skill in verbal...

Description In this role, you will serve as the clinic lead for the assigned area as well as provide administrative support for the assigned Hematology/Oncology Community Clinic. You will work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. You will act as back up to the manager assisting with troubleshooting and resolving clinic operational issues. You will assist in scheduling meetings including preparing agendas, minutes and other items, arranging vendor service calls, ordering supplies, preparing daily out of office, coverage, and clinic reports. Salary Range: $22.03 - $43.68/hourly Qualifications Required * Ability to make independent judgments and to evaluate complex issues. * Administrative abilities to resolve complex issues to implement long-range plans. * Skill in working independently with a minimal amount of direction. * Skill in setting priorities when there are deadline...

Description Under the direction of the Sr. Program Manager of the UCLA Institute for Precision Health (IPH), the Administrative Support Specialist will provide programmatic support to all functions of the IPH team. In this role, you will promote, implement, coordinate, and advance the objectives of IPH. You will provide administrative analysis and support as well as independently coordinate all aspects of IPH activities with general guidance from the IPH Sr. Program Manager. As our Administrative Support Specialist, you will also oversee the everyday duties of the undergraduate work study student employees and ensure operational support as necessary. You will work directly with the Dean’s Office Finance team on IPH financial/budgeting activities. Contract position, may become career Salary Range: $22.03-$43.68 Hourly Qualifications * Bachelor’s degree/BS, or advanced degree in the health sciences (MS/MPH/MHA) and/or demonstrated extensive applicable work experience....

Description The Academic Administrative Specialist will support the physicians in the Doheny Eye Center UCLA and will be responsible for the following functions: Understand the academic mission and assist with academic administrative duties (e.g. Provide professional and administrative support services to faculty member(s), fellows and residents.)   Maintain Academic Calendar and monitor deadlines for courses, manuscripts, grants, and other applications. Maintain physicians, fellows and residents’ academic calendars and monitor for conflicts with clinic.  Provide administrative support in planning of meetings and workshops.  Maintain curriculum vitae’s and assist the Department of Ophthalmology Academic Personnel Office with academic promotion files for Doheny Eye Center faculty.  Make travel arrangements for faculty and fellows, prepare and submit travel reimbursements.  Qualifications Required Minimum 3 years of administrative experience Demonstrated skill in...

Description The Administrative Float Pool is our in-house temporary staffing service that supports the needs of our extensive system of award-winning hospitals, clinical practices, the David Geffen School of Medicine, and more. This unique opportunity will allow you to gain exposure and experience in a top tier healthcare organization. In this role, you will be able to develop and advance your skills, network with faculty and staff while providing temporary staffing services to a wide variety of departments. Administrative Float Pool employees have the opportunity to advance into career positions within UCLA Health. Administrative duties of this position will range from front office assistance to providing executive-level support to office managers and department directors. Our Administrative Float Pool services various departments and provides temporary staffing to roles such as: * Administrative Assistants * Administrative Specialists * Clinical Research Coordinators...

Description We are seeking a full time Junior Fund Manager for the integrated OBGYN & Urology Clinical Trials finance team. Under the direct supervision of the CFO and CT Finance Supervisor, you will assist the Clinical Trials Finance team with financial data management, including negotiating budgets, invoicing sponsors and reconciling research patient billing. . Under the guidance of the CFO and CT Finance Supervisor, you will distribute information in monthly and quarterly report cycles. You will also work with the clinical research administrative team as financial lead and support for all matters related to clinical research portfolio. Salary range: $22.03-$43.68 Hourly Qualifications * Graduation from college with a major in business administration, economics, statistics, political science, educational administration, or a related field; or an equivalent combination of education and experience. * Knowledge of current federal, state, and local regulations...

Description Under the direction of the UCLA JCCC Director for Cancer Clinical Study Initiation Services, as the Clinical Study Initiation (CSI) Specialist you will provide administrative support to the CSI team and CRU staff as it relates to study activation for all cancer clinical studies in the Clinical Research Management System (CRMS). The CSI Specialist will assist senior CSI team members with database management, with regards to research trials including patient data, calendar builds/updates, budgets and documentation for the clinical research management system (CRMS). Pay Range: $22.03 - $43.68/hourly Qualifications * Experience using Microsoft Office Applications in particular Excel , Word and Outlook. * Skilled in problem solving techniques, critical thinking and creativity, and possess aptitude to develop new solutions. * Ability to assess, assist, confirm, educate, and monitor user expectations and satisfaction. * Strong time management, organizational,...

Description Step into a role that is a gateway to innovation and impactful discovery. As a key member of our team under the general supervision of the Administrative Director, the Protocol Budget Specialist will provide financial support for the research mission of the ACTG Leadership and Operations Center. This includes performing administrative duties under minimal supervision. Will be responsible for reviewing and creating ACTG and REPRIEVE protocol budgets. Participate in budgeting-related conference calls with study team and correspond regularly with investigators to further budget updating process. Monitor protocol funds payment and tracking process. Will also be involved with grant administration by working with OCGA to ensure specialty laboratory contracts are within the approved limits and executed on time. Salary: $24.28 - $48.04 Qualifications SKILLS REQUIRED: * Strong interpersonal skills. Perform administrative duties under minimal supervision at the...

Description Under the general direction of the CFO, you will be responsible for long range planning, coordinating, organizing, staffing, and supervising in the areas of research budgeting, contract and grant administration and expenditure control. In this role, you will serve as the principal resource to faculty regarding proposal preparation, budget development, grant management, and must be able to define complex financial problems and propose plausible technical and organizational solutions to the Chair, CAO, CFO and faculty. By providing unparalleled faculty support, you will also help to minimize impediments to research activity. Responsibilities also include management of the research fund management processes and personnel, oversight of faculty educational funds, and performing complex analysis of data and other financial reports and special projects as assigned. All work is assigned and evaluated by the CFO and reviewed on an "as needed" basis by Executive CAO. The...

Description The Semel Institute for Neuroscience and Human Behavior is seeking to hire a full-time Lead Implementation Specialist (HOME) to join the DMH-UCLA Public Mental Health Partnership (PMHP). Primary duties include: * Determining technical assistance and model (clinical) needs among providers working in the Los Angeles County Department of Mental Health (LACDMH) Homeless Outreach Mobile Engagement (HOME) model * Overseeing the planning, delivery, and quality improvement of HOME provider trainings * Compiling relevant trainings used in other treatment contexts, evaluate their relevance to Los Angeles County, and consider implementation with partners and training team members * Providing supervision of up to 8 Implementation Specialists * Consulting and creating corrective action plans with HOME leadership, LACDMH leadership, and PMHP Directors on administrative or clinical challenges presented by HOME providers * Developing and implementing quality assurance and...

Description The Semel Institute is seeking to hire a full time Admin Specialist to complete the duties of Training Coordinator. You will assist with research dissemination and technology transfer support including: * Manage the preparation and submission of appropriate administrative and project specific IRB/human subject applications to the Office for the Protection of Research Subjects. * Develop content for new research dissemination and technology transfer materials based on peer-reviewed literature including charts, tables, and graphics. * Oversee dissemination of the latest empirically supported/research-based substance abuse treatment strategies via electronic and print media. * Oversee and coordinate specific research dissemination and technology transfer projects, overseeing development of content and agendas and recruitment of participants. * Serve as liaison between the ISAP Training Department and prospective conference/meeting participants to ensure that...