49 administrative assistant ii jobs found in Santa Monica, CA

Description The Administrative Assistant II will provide Administrative support to the AN II Manager, Unit Director, and the Administrative Nurse Team. The Administrative Assistant II is responsible for providing and maintaining an organized, smooth functioning, and efficient office environment to ensure maximum services are rendered. Other duties include, but are not limited to, greeting patients/visitors, customer relations, area coordination, patient record maintenance, office/unit operations, automated data maintenance, training of clerical staff, and performing other duties as required. Qualifications 1. High School Diploma/GED certificate 2. Knowledge of computer fundamentals: Microsoft Word, Excel, Outlook, PowerPoint, and Teams 3. Ability to understand oral and written directives 4. Ability to perform basic arithmetic computations 5. Demonstrates an understanding of basic medical terminology and abbreviations 6. Ability to organize...

Description As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), COO, faculty, and/or the Executive CAO. Salary Range: $24.57 - $34.87 Hourly Qualifications Required:  * Demonstrated basic knowledge of...

Description As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty. Salary Range: $24.57 - $34.87 Hourly Qualifications Required: * Ability to work flexible hours and...

Description As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty. Salary Range: $24.57 - $34.87 Hourly Qualifications * Skill in speaking on a one-to -one basis with...

Description As an Administrative Assistant II floater for the Department of Urology, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA Urology clinics throughout the community as assigned by the supervisor for coverage. Salary Range: $24.57 - $34.87 Hourly Qualifications Required: * Demonstrated basic knowledge of physician office policies and procedures. * Demonstrated computer skills including word-processing, use of spreadsheets and data entry. * Ability to communicate effectively with...

Description Under the direction of the manager, you will provide administrative services associated with a busy medical clinic. Act as a key patient contact in the appointment and registration desk area, following the world class practices of CI-CARE. You will schedule patients using the electronic medical records system, collect and update demographics, perform insurance verification and authorizations as necessary. You will also greet and check-in patients and perform cash collections and ensure that proper procedures and policies are followed. As an Administrative Assistant II, you will act as a liaison between the patients, providers, nursing staff, house staff and health system administration. Other duties as assigned by the manager. Salary range: $24.57 - $34.87 Hourly Qualifications Required: * Excellent organizational skills to work in a multi-function office with minimal supervision. * Knowledge of CPT codes, ICD10, and performing insurance authorizations *...

Description As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty. Salary Range: $24.57 - $34.87 Hourly Qualifications * Skill in speaking on a one-to -one basis with...

Description The Administrative Assistant II is responsible for all aspects of scheduling, Front Desk communications, and secretarial assistance to administrative staff. He/she is responsible for providing and maintaining an organized, smooth functioning and efficient office environment to ensure maximum services. He/she participates in setting, implementing, communicating, and maintaining standards of performance in each area. Qualifications 1. Possesses working knowledge and ability to operate an IBM PC system, utilizing Windows program, and Excel. 2. Skill in editing correspondence for correct grammar, spelling and punctuation. 3. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar. 4. Skill in confidentially establishing and maintaining subject files. 5. Typing skills for preparing business correspondence with speed (60-70 wpm) and...

Description Major duties include customer relations, area coordination, order transcription, patient record maintenance, office/unit operations, automated data maintenance, (verifying, recording, posting and filing informational materials via automated/manual systems), training of clerical staff, and performing other duties as required. Salary range: $27.03 - $27.03 Hourly Qualifications * High School Diploma/GED certificate preferred * Prior administrative experience in the ED, ICU or other inpatient areas * Knowledge of computer fundamentals * Ability to speak clearly and distinctly using appropriate English vocabulary and grammar * Ability to understand oral and written directives * Ability to read and write Standard English text * Ability to perform basic arithmetic computations (add, subtract, multiply, and divide) * Demonstrates an understanding of basic medical terminology and abbreviations * Ability to organize and prioritize work to complete assignments in...

Description In this role you will provide front office support for ophthalmology multi-specialty group practice including scheduling patient appointments, greeting patients, performing patient check-in/out processes, assuring patients are appropriately registered, coordinating patient flow throughout the clinic (registration to discharge), and insurance information is accurate. Additionally, you will provide administrative support including collecting patient payments,performing insurance verification, scheduling follow-up appointments and/or ancillary testing, obtaining records/authorizations, and performing encounter in patient registration system(s). This position is scheduled to end in 6 months; may convert to a Career employment. Salary range: $24.57-34.87 Hourly Qualifications Required: * Minimum two years’ experience working in medical office. * Experience scheduling patient appointments in computerized appointment scheduling system. * Excellent...

Description Under the direction of the manager, provide on-site administrative services associated with a busy medical clinic. Act as a key patient contact in the appointment and registration desk area, following the world-class practices of CI-CARE. Schedule patients using the electronic medical records system, collect and update demographics, insurance, and authorizations as necessary. Greet and check-in patients, and perform cash collections. Ensure that proper procedures and policies are followed. Act as a liaison between the patients, providers, nursing staff, house staff and health system administration. Perform insurance verification and authorizations, and other duties as assigned by the manager. Salary range: $24.57 - $34.87 Hourly Qualifications Required: * Excellent organizational skills to work in a multi-function office with minimal supervision. * Knowledge of CPT codes, ICD10, and performing insurance authorizations * Skill in writing concise,...

Description As part of a team, you will provide administrative support for the patient care activities of two or more Ophthalmologists and Optometrists in a pediatric practice. You will perform duties such as answering patient calls, scheduling patient appointments, obtaining managed care pre-authorizations for services, maintaining patient records, and preparing patient billing. Responsibilities include: * Check patients in and out; obtain insurance information and co-payments * Acquire authorizations for patient appointments and procedures, and assure that managed care pre-authorizations have been issued and verified * Schedule patients for office visits and laboratory test appointments in CareConnect systems using appropriate scheduling template of each faculty member * Prepare log sheets/electronic data to submit to Jules Stein Business Office for recharging grants for services provided to study patients Salary Range: $24.57-34.87 Hourly Qualifications Required:...

Description In this role you will provide administrative support in the Retina Division of the Department of Ophthalmology. You will work with patients scheduling appointments, obtaining authorizations, answering phones, collecting co-payments and more. Responsibilities include: * Check-in patients and process co-payments. * Coordinate and schedule patient appointments utilizing HIS (Hospital Information System) by telephone and in person. * Obtain authorizations and/or referrals from various agencies/doctors for surgeries, testing and office visits. * Assist patients when the doctor refers them to other doctors or facilities by calling for appointments and providing patients with necessary information for appointments. * Obtain approval for refilling of prescription orders of non-narcotic medications. * Fill out disability forms and insurance forms for patients; send out patients’ records after obtaining signed release. This is a temporary position scheduled to end 6...

Description This will be a full time 100% career position in the Department of Neurosurgery. The Administrative Assistant will provide coordination of care, continuity, follow-up, and support for the patients and their families. Responsibilities include but are not limited to: answering, triaging and responding to patient phone calls, scheduling clinic appointments, pre and post scrubbing of clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, enter referrals and orders, assisting with obtaining insurance pre-certifications and referral authorizations, referral work queues, process requests for medical records, process medication refill requests, organize and maintain a computer calendar system, and assist with processing disability and return-to-work forms and various letters at patient and provider’s request. You will also organize and manage weekly interdisciplinary program meetings. Other projects and...

Description Under the supervision of the Ophthalmology Referral Service (ORS) Supervisor, you will pre-register patients into the UCLA Patient Encountering System via telephone and in-person at the call center. Major duties include the collection of accurate demographic information, soliciting for insurance information and advise of prior authorization requirements. You will also be required to answer the Information and Referral Service lines and direct patients to appropriate sub-specialty, make appointments in the PDM appointment scheduling system; direct patients to faculty offices, community practices, and/or to emergency services; provide general information to incoming callers; process managed care authorizations; maintain logs and tracking mechanisms of all activity; and communicate extensively via e-mail, page system and verbal messages to faculty and office staff. Salary Range: $24.57-34.87 Hourly Qualifications Required: * Minimum six months of experience...

Description As part of a team, you will provide administrative support for the patient care activities of two or more ophthalmologists in the Cornea & Uveitis Division under the Department of Ophthalmology. Responsibilities include, but are not limited to: * Check patients in and out, obtain & confirm correct demographic & insurance information, and have patients sign forms * Answer patient care telephones and triage calls appropriately * Schedule patient appointments * Contact patients to confirm scheduled services * Coordinate pre-authorizations for appointments, medications, and surgeries from care offices and insurance companies * Organize patient records * Prepare patient billing Salary Range: $24.57-34.87 Hourly Qualifications Required: * One year experience working in a medical office; experience in answering telephones, interacting with patients, and familiarity with current billing practices including governmental plans * One year experience...

Description Take on a significant role within a world-class health organization. Support the efficient and effective delivery of exceptional care. Experience a highly fulfilling career. You can do all this and more at UCLA Health. You will provide compassionate assistance in such key areas as coordination of care, continuity, follow-up, and support for patients and their families. This will include answering, triaging, and responding to patient phone calls; scheduling clinic appointments; pre and post-scrubbing of clinic appointments; scheduling diagnostic tests; preparing charts and documents for clinic visits; entering referrals and orders; obtaining insurance pre-certifications and referral authorizations; referral work queues; processing requests for medical records and medication refill requests; organizing and maintaining our computer calendar system; and processing disability and return-to-work forms and related documentation. You will also organize and manage weekly...

Description As the Cash Posting Assistant for our Medical Group, you will be responsible for: · Researching and processing of payments/credits, and projects in the Cash Operations Unit · Auditing accounts to determine proper disbursements of payments, contractual allowances and allocations · Reviewing and researching payment correction requests and process adjustments, payment corrections, transfers and refunds where applicable · Identifying, analyzing and reporting trends · Provide administrative and clerical support Note: This posted position is 1 of 3 positions available for hire. All applicants will apply through this requisition and if selected will be hired into one of the available positions. Salary range: $24.57 - $34.87 Hourly Qualifications We are seeking a detail-oriented, self-directed professional with: · Minimum 2 years of experience working in a medical office/hospital clinic setting, preferably in...

Description In this role you will provide administrative support to an ophthalmology practice. Your responsibilities include performing insurance verification in advance of patient visits, obtaining pre-authorizations for managed care patients, greet patients, and perform check-in and/or check-out and schedule patient appointments. Salary range: $24.57-34.87 Hourly Qualifications Required: * One year of experience working in a medical office. * Excellent organizational skills and ability to maintain records in a clear and orderlymanner at the direction of the Office Manager. * Excellent interpersonal skills, which promote pleasant and effective communications with patients, staff and doctors. * Sufficient knowledge of ophthalmology and its related terminology. * Working knowledge of basic medical terminology and diseases as it applies to the eye. * Familiarity with current billing practices including governmental plans. * Experience scheduling patient appointments...

Description In this role you will provide administrative support in the Retina Division of the Department of Ophthalmology. You will work with patients scheduling appointments, obtaining authorizations, answering phones, collecting co-payments and more. Responsibilities include: * Check-in patients and process co-payments. * Coordinate and schedule patient appointments utilizing HIS (Hospital Information System) by telephone and in person. * Obtain authorizations and/or referrals from various agencies/doctors for surgeries, testing and office visits. * Assist patients when the doctor refers them to other doctors or facilities by calling for appointments and providing patients with necessary information for appointments. * Obtain approval for refilling of prescription orders of non-narcotic medications. * Fill out disability forms and insurance forms for patients; send out patients’ records after obtaining signed release. This is a temporary position scheduled to end 6...