50 administrative assistant ii jobs found in Los Angeles, CA

Description Under the direction of the manager, you will provide administrative services associated with a busy medical clinic. Act as a key patient contact in the appointment and registration desk area, following the world class practices of CI-CARE. You will schedule patients using the electronic medical records system, collect and update demographics, perform insurance verification and authorizations as necessary. You will also greet and check-in patients and perform cash collections and ensure that proper procedures and policies are followed. As an Administrative Assistant II, you will act as a liaison between the patients, providers, nursing staff, house staff and health system administration. Other duties as assigned by the manager. Salary range: $24.57 - $34.87 Hourly Qualifications Required: * Excellent organizational skills to work in a multi-function office with minimal supervision. * Knowledge of CPT codes, ICD10, and performing insurance authorizations *...

Description As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty. Salary Range: $24.57 - $34.87 Hourly Qualifications * Skill in speaking on a one-to -one basis with...

Description The Administrative Assistant II is responsible for all aspects of scheduling, Front Desk communications, and secretarial assistance to administrative staff. He/she is responsible for providing and maintaining an organized, smooth functioning and efficient office environment to ensure maximum services. He/she participates in setting, implementing, communicating, and maintaining standards of performance in each area. Qualifications 1. Possesses working knowledge and ability to operate an IBM PC system, utilizing Windows program, and Excel. 2. Skill in editing correspondence for correct grammar, spelling and punctuation. 3. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar. 4. Skill in confidentially establishing and maintaining subject files. 5. Typing skills for preparing business correspondence with speed (60-70 wpm) and...

Description As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty. Salary Range: $24.57 - $34.87 Hourly Qualifications * Skill in speaking on a one-to -one basis with...

Description As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty. Salary Range: $24.57 - $34.87 Hourly Qualifications * Skill in speaking on a one-to -one basis with...

Description The Administrative Assistant II will provide Administrative support to the AN II Manager, Unit Director, and the Administrative Nurse Team. The Administrative Assistant II is responsible for providing and maintaining an organized, smooth functioning, and efficient office environment to ensure maximum services are rendered. Other duties include, but are not limited to, greeting patients/visitors, customer relations, area coordination, patient record maintenance, office/unit operations, automated data maintenance, training of clerical staff, and performing other duties as required. Qualifications 1. High School Diploma/GED certificate 2. Knowledge of computer fundamentals: Microsoft Word, Excel, Outlook, PowerPoint, and Teams 3. Ability to understand oral and written directives 4. Ability to perform basic arithmetic computations 5. Demonstrates an understanding of basic medical terminology and abbreviations 6. Ability to organize...

Description As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), COO, faculty, and/or the Executive CAO. Salary Range: $24.57 - $34.87 Hourly Qualifications Required:  * Demonstrated basic knowledge of...

Description As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty. Salary Range: $24.57 - $34.87 Hourly Qualifications Required: * Ability to work flexible hours and...

Description Take on a significant role within a world-class health organization. Ensure the efficient and effective delivery of exceptional care. Take your professional expertise to the next level. You can do all this and more at UCLA Health. In this key position, you will be responsible for handling coordination of care, continuity, follow-up, and support for patients and their families. This will include answering, triaging, and responding to patient phone calls; scheduling clinic appointments; pre and post-scrubbing of clinic appointments; scheduling diagnostic tests; preparing charts and documents for clinic visits; entering referrals and orders; obtaining insurance pre-certifications and referral authorizations; referral work queues; processing requests for medical records and medication refill requests; organizing and maintaining our computer calendar system; and processing disability and return-to-work forms and related documentation. You will also organize and manage...

Description Under direction of the Front Desk Supervisor, you will provide a full range of reception, and financial screening duties. Primary duties include, but are not limited to: checking in and checking out patients, including verifying patient demographics, updating insurances, collecting copays, cash reconciliation, scheduling follow up appointments and providing after visit summary duties. Pay Range: $23.49 - $33.34 Hourly Qualifications All Required: Knowledge and understanding of HIPAA Regulations, Policies and Procedures, including proper requirements needed for release of patient information. Ability to interact, build and maintain rapport with outside referral providers Ability to resolve co-pay issues. Demonstrated work experience in front desk or medical setting. Oral communication skills to receive and convey information clearly and concisely. Good communication and customer service skills Interpersonal skills to interact effectively with...

Description Oversee front desk clinic operations for the Division of Oculoplastics at Jules Stein. Encounter and arrive all clinic patients, obtain and process various patient consent forms. Collect and process patient co-payments. Update patient demographic and referring doctor information. Schedule clinic appointments and office procedures, assuring that necessary authorizations are in place. Coordinate outside appointments for visual fields, laboratory tests, and CT/MR scans, assuring that necessary authorizations are in place. Establish new patient charts and maintain existing charts through division’s EMR system. Verify insurance eligibility and benefits. Collect patient co-payments, process and log receipts using online system. Prepare, submit and track daily/weekly clinic and surgery billing packets. Resolve patient billing issues and review patient accounts for necessary adjustments. Review monthly billing reports and respond with requested information in a timely...

Description The Semel Institute for Neuroscience and Human behavior is seeking to hire a full-time Administrative Assistant to join the NPBHS CORE services. Primary duties include: * Answering and processing ACCESS Center phone lines * Front desk patient check-in and discharge * Patient scheduling * Verifying insurance benefits * Other duties as assigned Salary: $23.49/hr - $33.34/hr Qualifications Knowledge of basic psychiatric terminology to converse with physicians, clinicians, patients and public Working knowledge of Medi-Cal, HMO's, PPO's, third party payors, etc., authorizations and eligibility requirements and regulations Ability to perform the functions of patient encounters, registration and appointment scheduling using a computerized system Knowledge of Microsoft Word, windows, Outlook e-mail and basic knowledge of PC applications Knowledge of NPBHS and Medical Enterprise supported services, Care Connect (EPIC) systems (preferred) Ability to perform...

Description The Department of Medicine is looking for a motivated Administrative Assistant to provide administrative support to the Project Managers and Principal Investigators of multiple projects in the Division of Medicine-Pediatrics, such as AIR-P, Vaping, and Addiction. In this role, your responsibilities will include creating and distributing compelling flyers and program documents, collecting vital information for funder reports, monitoring and engaging with social media platforms, and ensuring seamless communication through timely email invitations and reminders. Additionally, you will you will have the opportunity to contribute to ongoing programmatic functions by assisting with clerical work and completing various office tasks as needed. *This is a limited 3 month opportunity which may eventually turn to career Target hourly rate: $23.49-$33.34 Qualifications Required: * Ability to operate office equipment such as printer, scanner, copier, facsimile machine....

Description As part of a team, you will provide administrative support for the patient care activities of two or more Ophthalmologists and Optometrists in a pediatric practice. You will perform duties such as answering patient calls, scheduling patient appointments, obtaining managed care pre-authorizations for services, maintaining patient records, and preparing patient billing. Responsibilities include: * Check patients in and out; obtain insurance information and co-payments * Acquire authorizations for patient appointments and procedures, and assure that managed care pre-authorizations have been issued and verified * Schedule patients for office visits and laboratory test appointments in CareConnect systems using appropriate scheduling template of each faculty member * Prepare log sheets/electronic data to submit to Jules Stein Business Office for recharging grants for services provided to study patients Salary Range: $24.57-34.87 Hourly Qualifications Required:...

Description In this role you will provide administrative support in the Retina Division of the Department of Ophthalmology. You will work with patients scheduling appointments, obtaining authorizations, answering phones, collecting co-payments and more. Responsibilities include: * Check-in patients and process co-payments. * Coordinate and schedule patient appointments utilizing HIS (Hospital Information System) by telephone and in person. * Obtain authorizations and/or referrals from various agencies/doctors for surgeries, testing and office visits. * Assist patients when the doctor refers them to other doctors or facilities by calling for appointments and providing patients with necessary information for appointments. * Obtain approval for refilling of prescription orders of non-narcotic medications. * Fill out disability forms and insurance forms for patients; send out patients’ records after obtaining signed release. This is a temporary position scheduled to end 6...

Description This will be a full time 100% career position in the Department of Neurosurgery. The Administrative Assistant will provide coordination of care, continuity, follow-up, and support for the patients and their families. Responsibilities include but are not limited to: answering, triaging and responding to patient phone calls, scheduling clinic appointments, pre and post scrubbing of clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, enter referrals and orders, assisting with obtaining insurance pre-certifications and referral authorizations, referral work queues, process requests for medical records, process medication refill requests, organize and maintain a computer calendar system, and assist with processing disability and return-to-work forms and various letters at patient and provider’s request. You will also organize and manage weekly interdisciplinary program meetings. Other projects and...

Description Under the supervision of the Ophthalmology Referral Service (ORS) Supervisor, you will pre-register patients into the UCLA Patient Encountering System via telephone and in-person at the call center. Major duties include the collection of accurate demographic information, soliciting for insurance information and advise of prior authorization requirements. You will also be required to answer the Information and Referral Service lines and direct patients to appropriate sub-specialty, make appointments in the PDM appointment scheduling system; direct patients to faculty offices, community practices, and/or to emergency services; provide general information to incoming callers; process managed care authorizations; maintain logs and tracking mechanisms of all activity; and communicate extensively via e-mail, page system and verbal messages to faculty and office staff. Salary Range: $24.57-34.87 Hourly Qualifications Required: * Minimum six months of experience...

Description As part of a team, you will provide administrative support for the patient care activities of two or more ophthalmologists in the Cornea & Uveitis Division under the Department of Ophthalmology. Responsibilities include, but are not limited to: * Check patients in and out, obtain & confirm correct demographic & insurance information, and have patients sign forms * Answer patient care telephones and triage calls appropriately * Schedule patient appointments * Contact patients to confirm scheduled services * Coordinate pre-authorizations for appointments, medications, and surgeries from care offices and insurance companies * Organize patient records * Prepare patient billing Salary Range: $24.57-34.87 Hourly Qualifications Required: * One year experience working in a medical office; experience in answering telephones, interacting with patients, and familiarity with current billing practices including governmental plans * One year experience...

Description Take on a significant role within a world-class health organization. Support the efficient and effective delivery of exceptional care. Experience a highly fulfilling career. You can do all this and more at UCLA Health. You will provide compassionate assistance in such key areas as coordination of care, continuity, follow-up, and support for patients and their families. This will include answering, triaging, and responding to patient phone calls; scheduling clinic appointments; pre and post-scrubbing of clinic appointments; scheduling diagnostic tests; preparing charts and documents for clinic visits; entering referrals and orders; obtaining insurance pre-certifications and referral authorizations; referral work queues; processing requests for medical records and medication refill requests; organizing and maintaining our computer calendar system; and processing disability and return-to-work forms and related documentation. You will also organize and manage weekly...

Description As the Cash Posting Assistant for our Medical Group, you will be responsible for: · Researching and processing of payments/credits, and projects in the Cash Operations Unit · Auditing accounts to determine proper disbursements of payments, contractual allowances and allocations · Reviewing and researching payment correction requests and process adjustments, payment corrections, transfers and refunds where applicable · Identifying, analyzing and reporting trends · Provide administrative and clerical support Note: This posted position is 1 of 3 positions available for hire. All applicants will apply through this requisition and if selected will be hired into one of the available positions. Salary range: $24.57 - $34.87 Hourly Qualifications We are seeking a detail-oriented, self-directed professional with: · Minimum 2 years of experience working in a medical office/hospital clinic setting, preferably in...